Executive Assistant

AIG; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A multinational insurance organization in Greater London is seeking an experienced Executive Assistant to support senior management by managing their daily activities, organizing travel, and preparing meeting documents. The ideal candidate will have experience in financial services, strong communication skills, and proficiency in Microsoft Office. This role demands excellent organizational skills and attention to detail, contributing to a collaborative company culture that values diversity and professional development.

Benefits

Total Rewards Program including health and wellbeing benefits

Professional development opportunities

Qualifications

• Proven experience as an Executive Assistant.
• Strong communication skills are essential.
• Ability to manage conflicting priorities.

Responsibilities

• Manage executive's calendar and schedule meetings.
• Organize international and domestic travel arrangements.
• Prepare meeting documents and take minutes.
• Draft correspondence, memos, and presentations.
• Maintain electronic and manual filing systems.
• Greet external guests and assist onboarding.

Skills

Proven experience as an Executive Assistant within Financial Services

Confidence in dealing with senior management and external stakeholders

Proficiency in Microsoft Office (Excel, PowerPoint, Word)

High level of attention to detail

Excellent written and verbal communication skills

Excellent organisational skills

Job description

American International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide for retirement security.

About the Role

Reporting to the Head of International Insurance, Legal, in the Global Legal, Compliance, Regulatory and Government the Executive Assistant is responsible for organizing, scheduling, and effectively prioritizing the senior executive’s daily activities.

AIG’s Global Legal, Compliance, Regulatory and Government Affairs (GLCR) department is comprised of attorneys and other professionals providing high-quality advisory and transactional support with integrity and objectivity across all parts of the organization. The team ensures an operating environment that minimizes legal, regulatory, and reputational risks and complies with all laws and regulations and AIG policies & procedures. This is a global, diverse and award‑winning team that has been recognized for its leadership and innovative solutions. You will also be eligible to participate in AIG’s award‑winning pro bono program.

Responsibilities

• Proactive calendar management: schedule in‑person, audio, and video meetings across global time zones
• Organise and plan international and domestic travel including flights, hotels and ground transportation and process expenses.
• Support the executive on preparing meeting documents and presentation materials, as well as pre‑meeting logistics; attend team meetings to take minutes; manage deliverables on follow‑up actions.
• Draft and/or proof correspondence, memos, PowerPoints, and spreadsheets as requested.
• Organise and maintain electronic and manual file systems
• Meet and greet external guests acting as the office’s first point of contact.
• Assist in onboarding new joiners.

Qualifications

• Proven experience as an Executive Assistant within Financial Services
• Confidence in and experience of dealing with senior management and external stakeholders
• Proficiency in Microsoft Office, including a good level of Excel, PowerPoint and Word
• A high level of attention to detail with the ability to produce accurate, high‑quality work
• Must have excellent written and verbal communication skills
• Proactive and pragmatic with excellent organisational skills and the ability to manage conflicting priorities

At AIG, we value in‑person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focusing on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far‑reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever‑better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to [e-mail].

Functional Area:

AS - Administrative Support AIG Europe S.A. (U.K. Service Branch) & American International Group UK Ltd