Executive Assistant

Madison Hive; England; On-site; GBP 45,000 - 65,000; Full time

Job summary

A prominent investment management company in London is seeking a high-calibre Executive Assistant to support C-suite executives. This senior role involves managing complex calendars, arranging travel, and handling meetings. Candidates should have prior experience in real estate, exceptional communication skills, and strong commercial awareness. The position requires flexibility and proficiency in Microsoft Office Suite, offering a dynamic environment to thrive in. High attention to detail and ability to multitask under pressure are essential.

Benefits

Company mobile phone

Flexible working hours

Qualifications

• Prior experience in real estate in a senior EA role supporting C-suite executives.
• Flexibility to support outside of standard working hours.
• Proficiency in managing confidential data with discretion.

Responsibilities

• Own and manage complex calendars for direct reports.
• Arrange UK and international travel, including itineraries.
• Schedule, coordinate, and prepare meetings and board sessions.
• Draft and format emails, reports, presentations, and briefing packs.

Skills

Exceptional written and verbal English

Strong commercial awareness

High attention to detail

Ability to multitask under pressure

Proven ability to manage complex travel arrangements

Tools

Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Job description

Job Title: Executive Assistant

Location: London

Type: Full-Time | Onsite (4 days per week)

Our client is an investment management company that prides itself on culture, sustainability, and long-term community value.

They are seeking a high-calibre Executive Assistant, acting as a trusted right hand in a fast-moving and commercially focused environment. This is a senior-level support role requiring excellent organisation, judgment, and communication skills—ideal for someone who thrives under pressure, handles sensitive information with discretion, and enjoys making things run seamlessly behind the scenes.

Key Responsibilities

Diary, Travel & Environment

• Own and manage complex calendars, ensuring direct reports are fully prepared for meetings and appointments
• Arrange UK and international travel, including itineraries, accommodation, and logistics
• Prepare meeting rooms, refreshments, supplies, and technology setups to maximise productivity
• Anticipate challenges and resolve issues in advance to support efficient time management

Inbox Management & Decision Support

• Manage inboxes with autonomy, filtering communications and progressing actions on their behalf
• Respond to correspondence where appropriate and elevate only when necessary
• Track deadlines, approvals, and requests—ensuring timely and proactive follow-up

Meetings & Events

• Schedule, coordinate, and prepare for meetings and board sessions
• Create agendas, take minutes, track actions and ensure follow-through on key deliverables
• Support the planning and execution of internal and external events

Correspondence & Documentation

• Draft and format emails, reports, presentations, and briefing packs
• Maintain professional standards in all written communication
• Ensure documentation is organised, accurate, and accessible

Project & Business Support

• Contribute to wider business initiatives and special projects, applying commercial awareness
• Act as a liaison between departments to support alignment and efficiency
• Collaborate closely with other EAs and Business Support professionals, providing mentorship and guidance

Administration & Financials

• Process expenses, invoices, and track budgets as needed
• Maintain and update relevant databases, logs, and trackers
• Handle confidential data with discretion and compliance

Additional Expectations

• Flexibility to support outside of standard working hours when required
• A company mobile phone will be provided to remain responsive to urgent requests
• Coordinate with other EAs to ensure appropriate cover, with some flexibility around holiday scheduling

Essential Experience

• Prior experience in real estate in a senior EA role supporting C-suite executives
• Exceptional written and verbal English
• Strong commercial awareness and business acumen
• High attention to detail and ability to multitask under pressure
• Proven ability to manage complex travel arrangements and logistics
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Desirable

• Experience within real estate, development, or a property-related environment
• Familiarity with corporate governance, board-level support, and project coordination