Executive Assistant

KHR - Recruitment Specialists; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency based in the United Kingdom is seeking an Executive Operations Co-ordinator to support their executive team. The ideal candidate will manage diaries, draft correspondence, and handle office management tasks. Essential qualifications include strong organizational skills and discretion, along with experience in an administrative role. This position offers the opportunity to play a key role in a busy, evolving organization.

Qualifications

• Proven experience in an administrative or PA/EA role.
• Strong written English and document formatting skills.
• Highly organized, discreet, and adaptable.
• Comfortable working under pressure and balancing multiple priorities.

Responsibilities

• Act as the central liaison and unifying force within the executive team.
• Manage diaries and schedule meetings for the executive team.
• Draft routine correspondence and assist with report preparation.
• Organise travel, accommodation, and expense submissions.
• Prepare agendas, take minutes, and track follow-up actions.

Skills

Organizational skills

Discretion

Written English

Microsoft Office

Job description

Let KHR help you find the perfect candidate

Our client is seeking a highly organized and discreet Executive Operations Co-ordinator to provide direct support to the executive team of three. This pivotal role will involve a mix of personal assistant duties, office management, document drafting, and meeting administration.

This is a varied and trusted role at the centre of a busy and evolving organisation. The successful candidate will take ownership of day-to-day coordination tasks, help maintain structure across the executive team, and bring a professional presence to the wider office.

Key Responsibilities

• Executive Support – Act as the central liaison and unifying force within the executive team
• Manage diaries and schedule meetings for the Aerodrome Manager, CEO, and Head of Finance
• Draft routine correspondence and assist with the preparation of reports, presentations, and internal communications
• Organise travel, accommodation, and expense submissions
• Maintain discretion when handling confidential or sensitive information
• Meeting & Document Administration – Prepare agendas, take accurate minutes, and track follow-up actions for leadership and operational meetings
• Format and proof documents, reports, and board materials
• Maintain document filing systems, both electronic and hard copy

Office & Resource Management

• Monitor office supplies, printer resources, and basic facilities needs
• Liaise with suppliers and maintenance contacts as needed
• Support onboarding of new staff (e.g. pass applications, desk setup, key access)

Team Liaison

• Act as a point of contact for internal coordination between departments on behalf of the executive team
• Support event coordination and leadership visits as required

Person Specification

Essential:

• Proven experience in an administrative or PA/EA role
• Strong written English and document formatting skills
• Highly organized, discreet, and adaptable
• Comfortable working under pressure and balancing multiple priorities
• Confident with Microsoft Office and diary management tools

Desirable:

• Experience in a complex or regulated work environment (aviation, healthcare, legal)
• Familiarity with basic office operations (procurement, IT liaison, staff support)
• Ability to spot inefficiencies and improve local processes

At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a “clean” copy in Word.

KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR – Recruitment Specialists is a trading name of KH Recruitment Ltd.