Executive Assistant

Zaytoun; City Of London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A social enterprise in the UK seeks an Executive Assistant to support the Managing Director with high-level administrative and strategic tasks. This full-time role involves managing schedules, drafting correspondence, and ensuring efficient communication within a dynamic team. The ideal candidate has proven experience and strong organizational skills. Competitive salary and flexible hybrid working arrangements available.

Benefits

Supportive workplace

Flexible hybrid working arrangements

Opportunity for impact

Qualifications

• Proven experience as an EA, PA, or in a similar role supporting a senior leader.
• Outstanding organisational skills, detail-oriented, and able to manage competing priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the MD’s diary, inbox, travel, and meeting logistics.
• Draft and proof correspondence, reports, and other written materials.
• Conduct research and prepare background notes to support decision-making.

Skills

Organisational skills

Communication skills

Discretion

Digital tools proficiency

Proactive approach

Tools

AI tools

Social media platforms

Job description

Overview

Executive Assistant to the Managing Director (Full-time, Fixed-term)

Location: Chancery Lane, London (mainly in office, some hybrid working possible).

Contract: 6-month fixed term (with potential to extend)

Starting: As soon as possible

Salary: Starting at £40,000 (depending on experience)

Hours: Full-time, Monday–Friday

Reports to: Managing Director

About Zaytoun

Zaytoun is a UK social enterprise established in 2004 to support the resilience of Palestinian communities through fair trade. 100% of our profits are reinvested into advancing this mission.

Our range includes award-winning olive oil, Medjoul dates, za’atar, grains, and a skin care range. We’re a small, collaborative team who care about Palestine, good food, and justice.

The role

We’re looking for an exceptional Executive Assistant to work closely with our Managing Director, providing both high-level administrative support and strategic coordination.

This role is about partnership: you’ll help ensure the MD’s time is focused where it matters most, while keeping projects, meetings, and priorities running smoothly. You’ll balance detail with the bigger picture, acting as a trusted point of connection between the MD, the team, and external partners.

It’s a unique opportunity to make a tangible difference - both to the smooth running of a mission-driven organisation and to the impact Zaytoun delivers.

Responsibilities

Executive support

• Manage the MD’s diary, inbox, travel, and meeting logistics
• Draft and proof correspondence, reports and other written materials
• Prepare agendas, take minutes, and follow up on actions for board and committee meetings

Project tracking & research

• Monitor deadlines and help the MD track progress on priorities
• Conduct research and prepare background notes to support decision-making
• Ensure smooth information flow between the MD, staff, board, and external partners including customers and suppliers

General support

• Act as a filter for incoming communication, drafting or signposting responses and flagging what needs the MD’s attention.
• Handle confidential matters with discretion and professionalism
• Provide ad hoc support for events, communications, and other projects as needed

This list is indicative, not exhaustive – we’re a small team and everyone helps where needed.

What you’ll bring

• Proven experience as an EA, PA, or similar role supporting a senior leader
• Outstanding organisational skills, detail-oriented, able to manage competing priorities
• Excellent communication skills – written and verbal
• Discretion, sound judgement, and the ability to handle sensitive matters
• A proactive, solutions-focused approach; able to anticipate needs
• Confidence working independently while collaborating effectively in a small, dynamic team
• Ease with digital tools and technology, including AI - to streamline tasks, research, and communication
• Familiarity with social media platforms, especially Instagram, LinkedIn (ideal but not essential)
• Enthusiasm for our mission

What you’ll get

• A pivotal role working in close partnership with the MD, with exposure to both strategy and operations
• The opportunity to contribute to an award-winning social enterprise with a unique and urgent mission
• A supportive, collaborative workplace where your work has visible impact
• Flexible hybrid working arrangements

How to apply

Please send your CV and a short cover note (why this role, why Zaytoun, and your earliest start date) to [e-mail] with the subject line Executive Assistant.

We will review applications on a rolling basis and may close early if we find the right person.

Eligibility: Applicants must be resident in, and have the right to work in, the UK.

Equal opportunities: Zaytoun is an equal opportunities employer. We welcome applications from all backgrounds and experiences.