Executive Assistant

LSEC; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading educational institution in London is seeking a Group Executive Assistant to provide high-level support to executives. You will manage diary and inbox, coordinate meetings, and prepare reports. The ideal candidate has substantial administrative experience, exceptional organizational skills, and proficiency in Microsoft Office. This role offers a supportive environment with a range of benefits including generous leave and pension contributions.

Benefits

Annual leave of 27 days

Excellent pension schemes

Access to Employee Assistance Programme

Free onsite parking

Cycle to work scheme

Access to staff gym

Qualifications

• Substantial experience in a senior administrative role.
• Excellent organizational skills to juggle competing priorities.
• Strong written and verbal communication skills.
• Advanced IT skills in Microsoft Office and Office 365.
• Ability to build strong professional relationships.
• High level of discretion and professionalism.

Responsibilities

• Provide outstanding administrative support to senior executives.
• Coordinate and prepare papers for boards and committees.
• Arrange and support meetings and training sessions.
• Act as a key point of contact representing the Group Executive Team.
• Review and improve systems for maximum efficiency.
• Handle highly sensitive and confidential information.

Skills

Administrative support

Organizational skills

Communication skills

IT skills

Discretion

Tools

Microsoft Office

Office 365

Job description

About the role

We are looking for an exceptional Group Executive Assistant to provide high-level support to our Senior Post Holders (Deputy CEO Academies, Deputy CEO Colleges, Group CFO) and wider Group Executive Team. This is a pivotal role, ensuring the smooth running of executive operations and contributing to the success of the organisation.

As Group Executive Assistant, you will:

• Provide outstanding professional and personal administrative support, including diary and inbox management, handling correspondence and drafting high-quality reports and papers.
• Coordinate and prepare papers for Boards and Committees, including monitoring risk registers and audit actions.
• Arrange and support meetings, training sessions and events, taking accurate minutes and following up on agreed actions.
• Act as a key point of contact, representing the Group Executive Team to staff, stakeholders and visitors in a professional and approachable way.
• Review and improve systems and processes to ensure the Executive Team is supported with maximum efficiency.
• Manage multiple priorities, often to tight deadlines, while handling highly sensitive and confidential information with discretion.

We are looking for someone with:

• Substantial experience in a senior administrative role, ideally including complex diary management, committee servicing and high-level correspondence.
• Excellent organisational skills with the ability to juggle competing priorities.
• Strong written and verbal communication skills, with accuracy and attention to detail.
• Advanced IT skills, particularly in Microsoft Office and Office 365 (Word, Excel, PowerPoint, Outlook and SharePoint).
• The ability to build strong professional relationships and provide excellent customer service.
• A high level of discretion, professionalism and resilience.

This is an excellent opportunity for an experienced professional who thrives in a busy and varied role, and who can bring initiative, efficiency and diplomacy to the Executive Team.

About Us

The College

London South East Colleges (LSEC) is a leading further and higher education provider, with seven campuses across Bexley, Bromley, Greenwich, and Lambeth and c1000 staff. The College delivers a wide range of vocational courses, apprenticeships and degree programmes to over 13,000 students, designed to meet employer and industry needs.

Committed to transforming lives through the power of learning, the College plays a vital role in promoting social mobility, creating opportunities for learners of all backgrounds to achieve their potential. With state-of-the-art facilities and strong partnerships with employers and universities, the college equips students with the skills, confidence and opportunities needed for success in their careers and their lives.

As part of London & South East Education Group, the College is also the sponsor of London South East Academies Trust. This growing and successful Multi-Academy Trust currently has a network of 13 mainstream, special and alternative provision schools across Bromley, Bexley, Surrey and Lambeth.

The Group has also recently launched a charity – the LASER Education Foundation. This organisation supports disadvantaged children and their families across the region, through a wide range of educational programmes and initiatives.

With a combined turnover of c£100m, the Group has ambitious growth plans. There has never been a better time to join this exciting organisation – and really make a different to people’s lives.

Benefits

Our benefits package includes annual leave of 27 days (excluding bank holidays) plus a further three days over the Christmas break. We provide up to two more additional College closure days throughout the year, and also offer leave for volunteering.

Excellent pension schemes are offered, including employer contributions (Teachers’ Pension Scheme, Local Government Pension Scheme or Nest). Other benefits include:

• Access to our Employee Assistance Programme
• Free onsite parking
• Cycle to work/bike loan scheme
• Annual season ticket loan
• Access to the Discounts for Teachers portal
• Free Wifi access in over 10,000 locations worldwide Eduroam
• Access to our onsite gym at Bromley, discounts in our in-house restaurants and on our hair and beauty treatments

Accreditations

As employers, we recognise and embrace our legal and quality-assurance framework responsibilities. We use these frameworks, as well as other accreditations and schemes, to further develop our development and progress of Equity, Diversity and Inclusion.

We acknowledge that there is always more that we can learn and use these accreditations to provide us with an external lens and share/gain best-practice information.

Equal Opportunities

London South East Colleges is fully-committed to being an Equal Opportunities Employer, and creating a diverse and inclusive workspace, free from discrimination and harassment. We welcome and encourage applications from all, regardless of race, nationality, ethnic origin, religion/belief, sex, gender identity, sexual orientation, disability, age, parental status and/or marital/partnership status.

As a Disability Confident-Committed employer, we will offer an interview to any applicant that declares they have a disability and meets the minimum job role criteria.

If you have accessibility needs and/or require any adjustments for the application and interview process, please email us at [e-mail]

In line with KCSIE (Keeping Children Safe in Education) guidance we conduct social media checks for all candidates who are shortlisted for roles in order to ascertain their suitability to work with children and young adults.

As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an ‘Enhanced’ DBS (formerly CRB) check, along with a Children’s Barred List check if in regulated activity. Any offers of appointment may be withdrawn if these checks prove to be unsatisfactory to the College. Self-disclosure will be required as part of the recruitment process. If you fail to make a full disclosure or provide sight of your DBS certificate then your offer of employment is likely to be withdrawn. The College's DBS policy covers the recruitment of ex-offenders which is available upon request.