Executive Administrator, Governance and Strategic Planning

The University of Edinburgh; City of Edinburgh; On-site; GBP 29,000 - 34,000; Part time

Job summary

A prestigious university in the UK seeks a proactive Executive Administrator for part-time support in Governance and Strategic Planning. This role entails providing PA support, organizing meetings, and handling HR processes. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work independently. Compensation ranges from £29,588 to £33,951 pro rata with flexible working arrangements.

Benefits

Competitive salary

Opportunities for flexible/hybrid working

Comprehensive staff benefits including holiday entitlement and pension schemes

Responsibilities

• Provide PA support to the Director.
• Keep the department organised through meeting organisation.
• Process finance and HR tasks.
• Support meetings with notes and minutes.

Skills

Great organisational skills

Excellent communication skills

Attention to detail

Flexible approach to work

Ability to work independently and unsupervised

Job description

Overview

Grade UE05: £29,588 to £33,951 per annum, pro rata

USG / Governance and Strategic Planning

Part-time: 21 hours per week (0.6 FTE)

Fixed term: 12 months

The Opportunity:

We are recruiting a proactive Executive Administrator to be a key member of our Governance and Strategic Planning team of c.20 professional staff. Alongside providing PA support to our Director, this colleague will be critical in keeping the department organised: meeting organisation, finance processing, HR processes, and supporting meetings with notes and minutes will all be part of a day in the life of the Executive Administrator. This post is fixed term 12-month part-time position (0.6FTE) and we are open to discussing flexible/hybrid working arrangements. The salary for this post is £29,588 to £33,951 per annum, pro rata.

Your skills and attributes for success:

• Great organisational skills
• Excellent communication skills
• Attention to detail
• Flexible approach to work
• Ability to work independently and unsupervised

View the full job description (information about the role is provided in this description)

Application Information

Please ensure you include the following documents in your application:

• CV
• Cover letter which details your suitability for this post

As a valued member of our team you can expect:

• A competitive salary
• An exciting, positive, creative, challenging and rewarding place to work.
• Opportunities for flexible/hybrid working – we are open to discussing a working pattern to suit you and the wider team
• To be part of a diverse and vibrant international community
• Comprehensive staff benefits, such as a generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives. Check out the full list on our staff benefits page and use our reward calculator to discover the total value of your pay and benefits

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages.

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 23 September 2025.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

Interviews will be held on 7 October 2025.

About the team:

Governance and Strategic Planning is comprised of the three teams of Governance and Court Services, Planning and Policy and Business Intelligence. All teams work closely together in partnership with others right across the University and engage with a range of external organisations, acting as a key point of contact for the Scottish Funding Council and Government agencies. We provide expert advice and guidance, produce insightful strategic analysis, research and commentary; and help to optimise the University's profile and reputation. We manage responses to public consultations and advise on policy to support the Principal and senior team in engagements with ministers and officials. We deliver information, business intelligence and analysis to enhance the University's approach to strategic and annual planning through evidence-based decision-making.

We lead the development of the University\'s strategic planning framework, and we support Colleges, Schools and Support Groups with their plans, to ensure Strategy 2030 is delivered through cohesive business planning and carefully selected strategic performance measures. Through horizon scanning and awareness of our changing context, we are well-positioned to provide advice and insight internally and to represent the University externally.

We aim to provide a clear, concise and influential voice - underpinned by robust data and analytics - on areas of interest and strategic importance, and we play a lead role in ensuring the continued development of the University\'s approach to Business Intelligence.

We provide professional support, governance advice and secretariat services to the University’s governing body, the University Court, and many of its Committees and the University’s main management body, the University Executive, contributing directly to the effective governance of the University.