Events Coordinator

University of Surrey; Guildford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading educational institution in the UK is seeking an Events Coordinator to join their Events Team on a one-year fixed-term contract. The role involves coordinating university events, managing logistics, and providing excellent customer service to enhance student recruitment activities. Ideal candidates will have proven event management experience, strong communication skills, and a passion for creating exceptional experiences. Join a vibrant community where you can make a real impact on student engagement and academic excellence.

Benefits

Flexible working

Generous leave

Staff wellbeing and development opportunities

Qualifications

• Proven experience in event management from concept to evaluation.
• Strong planning and organizing skills with the ability to juggle multiple projects.
• Excellent communication capabilities and teamwork skills.

Responsibilities

• Coordinate the planning and execution of university events.
• Manage logistics including venues, suppliers, and catering.
• Liaise with stakeholders and service providers.

Skills

Event coordination

Budget management

Communication skills

Problem-solving

Job description

The University of Surrey is a global community of ideas and people, dedicated to life-changing education and research.

We are ambitious and have a bold vision of what we want to achieve - shaping ourselves into one of the best universities in the world, which we are achieving through the talents and endeavour of every employee.

Our culture empowers people to achieve this aim and to collectively, and individually, make a real difference.

The role

We are currently seeking a proactive and highly organised Events Coordinator to join our friendly and vibrant Events Team at the University of Surrey on a one-year fixed term contract to cover a secondment. This is an exciting opportunity for an enthusiastic individual to play a key role in the planning and delivery of a range of events in support of student recruitment activities including University Open Days.

You will work alongside a team of talented event professionals who take pride in creating meaningful and memorable experiences for a wide range of audiences — from students and staff, to our local community and key external stakeholders.

Key Responsibilities

• Coordinate the planning, coordination, and execution of university events
• Manage event logistics including venues, suppliers, catering, AV, and on-the-day delivery
• Liaise with internal stakeholders, external partners, and service providers
• Assist with budget tracking and event documentation
• Uphold high standards of professionalism, inclusivity, and attention to detail across all events
• Provide excellent customer service and guest experience throughout each event
• Contribute to post-event evaluation and reporting

About You

• Proven experience of running events from concept to evaluation with good knowledge of the operational requirements which are central to their successful delivery, such as catering, AV and risk assessments.
• Skilled at planning and organising your time to deliver a range of projects concurrently showcasing flexibility where necessary in order to manage changing circumstances.
• Confident communication skills, a collaborative mindset and the ability to work confidently with a wide range of people
• You will understand the need to be flexible, with extensive weekend/evening work required and have a solution-focused approach.
• A passion for delivering exceptional experiences.

Why Join Us

• Be part of a vibrant, diverse university community working with a supportive team that thrives on partnership and shared purpose, and values creativity and professionalism
• Manage events that make a real impact to the student experience, academic excellence, and global reputation
• Access to a wide range of staff benefits including flexible working, generous leave, and staff wellbeing and development opportunities

Please apply via the University of Surrey website and ensure to include both a copy of your CV and a Cover Letter detailing your reasons for applying.