Events & Communications Executive

Shawbrook Bank; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A financial services provider is seeking an Events & Comms Executive to support the delivery of diverse events and hospitality. This role involves managing all aspects of events to enhance brand engagement and support marketing strategies. Candidates should have a background in event management or marketing, excellent communication skills, and the ability to multitask effectively. The position is based in London, with occasional travel required and offers a comprehensive benefits package.

Benefits

Market leading family friendly policies

Access to mindfulness & meditation app

Discounts on gym membership

Cycle to work scheme

Flexi-holiday scheme

Qualifications

• Experience in event management required.
• Previous experience within a marketing function is beneficial.
• Ability to effectively prioritize multiple projects under pressure.

Responsibilities

• Support the delivery of various events and hospitality.
• Manage event administration, including invitations and RSVPs.
• Log and process invoices to monitor budgets.

Skills

Organizational skills

Communication skills

Problem-solving

Creativity

Flexibility

Education

Events Management qualification or relevant experience

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Monday.com

Cvents

Event Create

Job description

The Events & Comms Executive role is responsible for helping to deliver an exciting programme of events and associated marketing activities. Our comprehensive programme of events includes multiple trade shows and exhibitions throughout the year; roundtables and receptions, large format internal events & conferences; and a premium hospitality programme for customers and clients, the majority of the programme is based in London, though occasional travel will be required.

Supporting bank-wide business goals across our Savings, Retail, & Commercial franchises, as well as broadening our brand ambitions, events and hospitality play a key role in our marketing strategy.

Our events and hospitality calendar gives our salespeople and front-line teams some fantastic opportunities to get in front of customers, brokers and partners to help generate new business and develop existing relationships. So, ensuring all aspects of our events run smoothly is critical – it’s your role to ensure the right people have the right information at the right time to make the most of these opportunities.

So, to help deliver brilliant experiences for our people, customers and intermediaries, how could you help bring our brand to life through events? How could you help demonstrate ROI and influence budgets? And how could you work with the rest of marketing to ensure our events and hospitality activity is joined up with other channels, e.g. social media?

You will often be working on several events at any given time so the need to be exceptionally organised with the ability to multitask, prioritise and to be flexible is key. Many of our events, by their nature, are also out of usual business hours.

Alongside our sponsorship activity with Saracens Rugby Club and London Mavericks netball, we run a premium hospitality programme for key brokers and introducers, designed to support these key relationships and deliver against a set of marketing KPIs. You will play an important part in shaping this offering to enhance our brand credibility and drive engagement.

Key Responsibilities

• Support the delivery of a rich and varied programme of events and hospitality.
• Confident and articulate communicator – both written and verbal – able to communicate appropriately and effectively at all levels across the organisation, and externally.
• A can-do and creative attitude alongside strong planning skills to ensure great experiences for our people and guests.
• Support the various business lines with content creation that caters for social media and communications activity (engaging posts and event invitations targeted at specific stakeholders and clients)
• Enable programme delivery through efficient day-to-day events administration including:
• Collating invitation lists, creating event invitations that are in keeping with the brand and monitor RSVP’s, keeping senior stakeholders up to date on numbers and highlighting where rsvp’s aren’t meeting expectations.
• Ensuring the events calendar is up to date and the Events & Sponsorship Monday.com board is reflective of current workload, including actions and deadlines as well as budget and post event reporting information.
• Order merchandise, events equipment and prepare event materials, arranging couriers to deliver on-site.
• Assist in the set up and breakdown of events, which will require some out-of-working hours, the majority being London based, some requiring travel.
• Responsibility for completing compliance forms after each event.
• Logging and processing invoices accurately so that budgets can be monitored and managed.
• Responsible for Head of Events & Sponsorship expenses, ensuring completed on time, and maintain relevant receipts.
• Manage all internal sign offs in accordance with approval and record keeping processes.
• Support our sponsorship activity, helping deliver the initiatives we have planned internally and externally, for example ticket distribution, attendee management, family days etc.
• Support our People team (e.g. Internal Comms) to help deliver our largest set-piece internal events – helping to embed the brand and bring our culture to life.

The Person

• Events Management qualification or relevant on job experience.
• Experience in event management.
• Previous experience within a marketing function.
• A keen interest in - and passion for - events and aligned marketing activity
• Content creation/ communication and writing skills essential
• Ability to effectively plan and prioritise multiple projects in a fast-paced, multi-faceted environment, and able to work well under pressure whilst maintaining flexibility and versatility
• Calm under pressure, problem solving attitude
• Ability to work on own initiative as well as be part of a team.
• Proficient in Mircrosoft Word, PowerPoint and Excel
• Knowledge of Monday.com, Cvents, Event Create desirable

The Opportunity

Shawbrook provides finance to a wide range of customer segments that value the premium experience, flexibility and certainly we deliver. We are a purpose-led organisation, with a focus on delivering long-term sustainable value for all our stakeholders.

We have a diversified offering, with our innovative lending propositions tailored to meet specific customer needs in carefully selected markets across SME, Real Estate and Personal. Our products range from complex structured credit facilities for growth-focused businesses to mortgages for professional landlords and property investors, as well as simple loans for consumers delivered digitally. We fuel our lending through customer deposits, which we attract by delivering a premium experience, choice and consistently great value to smart savers.

The business model we have created is unique and difficult to replicate, with our ‘best of both’ approach combining deep human expertise with advanced digital, tech and data capabilities. This combination not only allows us to deliver excellent customer experiences, but to do so efficiently and at scale. We are proud of our innovative and agile culture, which drives consistently high employee engagement scores and makes Shawbrook an attractive destination for the best talent. If you’re willing to roll up your sleeves, contribute new ideas and believe anything is possible, you’re our kind of person.

• Want to be part of a bank built for the dynamics of the modern world
• Relish a challenge and enjoy a fast-paced, innovative and hardworking culture
• Enjoy finding new and better ways to solve complexity and make things happen
• Want to belong to a diverse culture that stands shoulder to shoulder with minority and underrepresented groups
• Care about society and the environment and want to be part of a business that cares too
• Want to continue to grow professionally and be the best version of yourself

Reward

Your Wellbeing - We take your health and well-being very seriously by providing a range of benefits to give you and your family peace of mind. These include:

• Market leading family friendly policies such as access to our Maternity, Adoption and Paternity policies from Day 1 of your employment
• Free access to Headspace, a mindfulness & meditation digital health app
• Free access to Peppy digital health app that offers personalised support through fertility treatment becoming a parent or menopause
• EAP (Employee Assistance Programme) - Offering you support on a wide range of subjects including financial concerns, mental wellbeing and more general queries around family, work, housing, and health
• Cycle to work scheme
• Discounts on gym membership
• Contributory pension scheme & death in service

Your Lifestyle - It’s important you strike the right balance between your work and personal life. We provide benefits to support you when at work and when you’re enjoying your leisure time.

• Minimum of 27 days holiday per year
• Option to buy or sell holiday days through our flexi-holiday scheme
• Discounts on gym membership nationwide
• Access to discounts on a range of high street and online brands
• Community support and charitable giving

Your Contribution - We’re focused on rewarding those that go the extra mile in helping us achieve our goals.

• Participation in our annual discretionary bonus scheme designed to reward your contribution to our success
• Proudly Shawbrook recognition scheme focused on recognising our role models and thanking our colleagues for a job well done