Event Staff and Volunteers for Scottish Ethnic Minority Talent Summit and Festival 2024

DataKirk; City of Edinburgh; On-site; GBP 40,000 - 60,000; Full time

Job summary

A cultural organization is looking for dedicated volunteers for the Scottish Ethnic Minority Talent Summit and Festival 2024. Roles like Event Director, Operations Manager, and Marketing Manager are available. Ideal candidates should have a background in event management and strong communication skills. The event takes place in Glasgow on November 1st, 2024, with preparatory work starting in June 2024.

Qualifications

• Proven experience in event management is essential, especially for leadership roles.
• Strong communication and organizational skills are required for all positions.
• Willingness to learn and help where needed for volunteer roles.

Responsibilities

• Oversee planning and execution of the event for the Event Director.
• Coordinate event logistics for the Operations Manager.
• Develop marketing strategies for the Marketing Manager.
• Recruit and manage volunteers for the Volunteer Coordinator.

Skills

Event management

Leadership

Communication

Organization

Teamwork

Problem-solving

Negotiation

Job description

Overview

Are you passionate about cultural diversity and community engagement? Do you have a knack for event management and a desire to be part of an exciting cultural festival? Join us for the Scottish Ethnic Minority Talent Summit and Festival 2024!

We are seeking dedicated staff and volunteers to help make this event a success. Positions are available in various departments, including operations, marketing, logistics, and more.

Location: Glasgow, Indoor Venue

Date: 1st November 2024 (with preparatory work starting in June 2024)

Key Volunteer Positions

• Event Director
• Operations Manager
• Marketing and Communications Manager
• Volunteer Coordinator
• Sponsorship and Partnerships Manager
• Logistics Coordinator
• Technical Director
• Programming Coordinator
• Vendor and Exhibitor Coordinator
• Security Manager

Other Volunteer Positions

• Event Assistants
• Registration Team
• Usher and Crowd Control
• Technical Support Assistants
• Vendor and Exhibitor Support
• Stage Crew
• Photography and Videography Team
• Children’s Activity Coordinators
• Hospitality Team
• Clean-Up Crew

How To Apply

Send your CV and a cover letter to [e-mail] with the subject line "Application for [Position Name] - Scottish Ethnic Minority Talent Summit and Festival 2024".

Job Descriptions

Event Director

Responsibilities:

• Oversee the planning and execution of the event
• Lead the organising committee and coordinate all departments
• Ensure the event aligns with its goals and objectives
• Handle high-level stakeholder relationships

Qualifications:

• Proven experience in event management
• Strong leadership and organizational skills
• Excellent communication and negotiation abilities

Operations Manager

Responsibilities:

• Coordinate event logistics, including setup and teardown
• Manage event timelines and schedules
• Oversee venue management and ensure compliance with regulations
• Work closely with the Logistics Coordinator and Technical Director

Qualifications:

• Experience in operations management
• Strong organisational and problem-solving skills
• Ability to work under pressure

Marketing and Communications Manager

Responsibilities:

• Develop and implement marketing strategies
• Manage social media, email campaigns, and traditional marketing
• Coordinate with media outlets and handle press releases
• Oversee event branding and promotional materials

Qualifications:

• Experience in marketing and communications
• Strong writing and communication skills
• Proficiency in digital marketing tools

Volunteer Coordinator

Responsibilities:

• Recruit, train, and manage volunteers
• Create volunteer schedules and assignments
• Serve as the main point of contact for volunteers
• Ensure volunteers are motivated and engaged

Qualifications:

• Experience in volunteer management
• Strong interpersonal and organizational skills
• Ability to lead and motivate a team

Sponsorship and Partnerships Manager

Responsibilities:

• Identify and secure sponsors and partners
• Develop sponsorship packages and proposals
• Maintain relationships with sponsors and partners
• Ensure fulfilment of sponsorship agreements

Qualifications:

• Experience in sponsorship or business development
• Strong negotiation and communication skills
• Ability to manage multiple relationships

Logistics Coordinator

Responsibilities:

• Plan and manage event logistics, including transportation and accommodation
• Coordinate with vendors and suppliers
• Handle inventory and procurement
• Ensure timely delivery of all logistical needs

Qualifications:

• Experience in logistics or event planning
• Strong organizational and multitasking abilities
• Attention to detail

Technical Director

Responsibilities:

• Oversee all technical aspects of the event (audio, lighting, etc.)
• Coordinate with technical staff and vendors
• Ensure all technical equipment is functioning properly
• Handle technical troubleshooting during the event

Qualifications:

• Experience in technical production for events
• Strong technical knowledge and problem-solving skills
• Ability to work under pressure

Programming Coordinator

Responsibilities:

• Develop and manage the event program schedule
• Coordinate with performers, speakers, and workshop leaders
• Ensure all program elements run smoothly
• Handle last-minute changes and adjustments

Qualifications:

• Experience in event programming
• Strong organizational and communication skills
• Ability to manage multiple tasks

Vendor and Exhibitor Coordinator

Responsibilities:

• Recruit and manage vendors and exhibitors
• Coordinate vendor logistics and setup
• Ensure vendor needs are met during the event
• Handle vendor relations and agreements

Qualifications:

• Experience in vendor management
• Strong organizational and communication skills
• Ability to handle multiple vendors

Security Manager

Responsibilities:

• Develop and implement security plans
• Coordinate with local law enforcement and security personnel
• Ensure the safety of all attendees, staff, and performers
• Handle any security incidents or emergencies

Qualifications:

• Experience in security management
• Strong leadership and crisis management skills
• Knowledge of security protocols and regulations

Volunteer Positions

Event Assistants

Responsibilities:

• Assist with various event tasks as needed
• Provide support to key staff and coordinators
• Ensure a smooth and enjoyable experience for attendees

Qualifications:

• Willingness to learn and help where needed
• Strong communication and teamwork skills

Registration Team

Responsibilities:

• Manage attendee check-in and registration
• Provide information and assistance to attendees
• Handle ticketing and pass distribution

Qualifications:

• Customer service experience
• Strong organisational and communication skills

Usher and Crowd Control

Responsibilities:

• Guide attendees to different areas and activities
• Ensure smooth flow of people throughout the venue
• Assist with crowd management during busy times

Qualifications:

• Experience in crowd management preferred
• Strong communication skills

Technical Support Assistants

Responsibilities:

• Assist the Technical Director with setup and troubleshooting
• Handle technical equipment during the event
• Ensure all technical aspects run smoothly

Qualifications:

• Basic technical knowledge
• Willingness to learn and assist with technical tasks

Vendor and Exhibitor Support

Responsibilities:

• Assist vendors and exhibitors with setup and logistics
• Provide support during the event
• Ensure vendor needs are met

Qualifications:

• Strong organisational skills
• Ability to handle multiple tasks

Stage Crew

Responsibilities:

• Assist with stage setup and transitions
• Handle backstage tasks and support performers
• Ensure smooth transitions between performances

Qualifications:

• Experience in stage management preferred
• Strong organisational and teamwork skills

Photography and Videography Team

Responsibilities:

• Capture key moments of the event through photos and videos
• Edit and provide content for marketing and promotional use
• Coordinate with the Marketing Manager

Qualifications:

• Experience in photography and/or videography
• Ability to work in a fast-paced environment

Hospitality Team

Responsibilities:

• Provide refreshments and support to attendees and staff
• Assist with catering and food distribution
• Ensure a welcoming environment

Qualifications:

• Customer service experience
• Strong communication and hospitality skills

Clean-Up Crew

Responsibilities:

• Ensure the venue remains clean and tidy
• Assist with post-event cleanup
• Handle waste management and recycling

Qualifications:

• Willingness to perform cleaning tasks
• Strong teamwork skills
• Closing date: Tuesday 10th July 2024 at 10am
• Interview date: Monday 21st July 2024