Event Marketing Assistant

Hanwha Vision Europe; Ottershaw; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading global company in Ottershaw is seeking an entry-level role to provide operational support to its Event Department. This position involves creating and maintaining event files, tracking post-event feedback, and supporting email campaigns. The ideal candidate will have a recent BTEC Level education, strong organizational skills, and be a confident user of Microsoft tools. This role offers the chance to gain hands-on experience across various marketing operations, with clear pathways for career development.

Qualifications

• Recent BTEC Level student in related discipline.
• Strong organisational skills to manage tasks.
• Confident user of Microsoft Office tools.

Responsibilities

• Create and maintain the Event Master Excel file.
• Collect post-event feedback to assess effectiveness.
• Monitor distributor activity and branding.

Skills

Organisational skills

Written communication

Verbal communication

Familiarity with Microsoft Excel

Familiarity with Microsoft Office

Attention to detail

Education

BTEC Level student in Events, Marketing, Business, Communications, Admin or related discipline

Tools

Microsoft Excel

Salesforce

Force24

ChatGPT tools

Job description

To provide structured operational and administrative support to the Event Department across HVME and MEA regions. This entry-level role is designed for someone at the start of their career who is keen to develop hands‑on experience across events, marketing operations, distributor engagement, and product launches, with clear opportunities to grow responsibility over time.

Key Responsibilities

• Create, maintain, and regularly update the HVME and MEA Event Master Excel file, capturing all approved events including dates, locations, budgets, and attendees.
• Support the collection and tracking of post‑event feedback to help assess effectiveness, ROI, and future event planning.
• Build and maintain a Distributor Master File, tracking distributor activity, events, and Hanwha brand visibility.
• Monitor distributor websites, social media, and newsletters to ensure correct and consistent Hanwha branding usage.
• Support the setup and scheduling of email campaigns in Force24, including newsletters, product launches, and event promotions.
• Assist with monthly data updates from Salesforce into Force24, ensuring contact and client records remain accurate.
• Support the creation of product launch emails using approved sales guides and marketing materials, coordinating internal approvals.
• Coordinate product datasheet translations with external agencies, including requesting quotes and supporting approval processes.
• Provide on‑site support at UK and EU events when required, including pre‑event setup, registration support, and client engagement.
• Use licensed ChatGPT tools to help analyse data, summarise reports, and support internal presentations.

Requirements

• Recent BTEC Level student in Events, Marketing, Business, Communications, Admin or a related discipline.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Confident user of Microsoft Excel and Microsoft Office tools.
• Clear written and verbal communication skills.
• Comfortable working with data, reports, and digital platforms.
• Proactive, detail‑oriented, and keen to learn new systems such as Force24 and Salesforce.