Event Coordinator

Vanilla Recruitment; Market Harborough; Hybrid; GBP 27,000 - 29,000; Full time

Job summary

A leading event management firm in the UK seeks an Events Coordinator to enhance live and virtual experiences. Responsibilities include managing communications, coordinating events, and working with suppliers. Candidates should possess strong communication skills and attention to detail. This role offers a salary of £27,000 - £29,000, hybrid working options, and travel opportunities.

Benefits

25 days’ annual leave plus bank holidays

Free on-site parking

Flexi working hours

Christmas closure

Qualifications

• Strong written and verbal communication skills essential.
• Attention to detail and multitasking abilities are a must.
• Flexibility to support broader business requirements.

Responsibilities

• Co-ordinate exciting live and virtual events from start to finish.
• Manage delegate registration and communications.
• Work closely with suppliers to bring creative ideas to life.
• Travel onsite to help deliver live events.

Skills

Strong written and verbal communication

Attention to detail

Industry awareness

Good relationship building skills

Flexibility to support wider business needs

Job description

Overview

We are looking for a super-organised Events Coordinator to support the delivery of exceptional live and virtual experiences. From managing delegate communication and liaising with suppliers to supporting onsite delivery, this role is perfect for someone who thrives in a fast-paced, creative environment and loves bringing events to life.

Salary and working arrangements

• £27,000 - £29,000 per annum
• Working hours Monday to Friday, flexi start and finish, 40 hours per week with occasional weekend work
• Regular travel is required in the UK and internationally
• Hybrid working is available, with 2 days per week working from home
• 25 days’ annual leave plus bank holidays and Christmas closure
• Free on-site parking

Duties and responsibilities

• Co-ordinating exciting live and virtual events from start to finish, making sure every detail is accurate
• Managing delegate registration and communications
• Working closely with suppliers from venues to print and design and help bring creative ideas to life
• Supporting project managers with planning documents and timelines
• Travelling onsite to help deliver live events
• Supplier sourcing and cost negotiation
• Building strong relationships with clients, attending meetings, and helping shape proposals
• Creating reports and feedback summaries
• Handling supplier invoices and expenses
• Living and breathing our company values, contributing to a fun and collaborative team culture
• Keeping up with industry trends and bringing fresh ideas to the table

Skills and experience required

• Strong written and verbal communication
• Attention to detail and multitasking
• Industry awareness and good relationship building skills
• Flexibility to support wider business needs
• Full UK driving licence and willingness to travel