Editorial Assistant (Roster)

International Maritime Organization; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global maritime agency in London is seeking Editorial Assistants to provide full-time linguistic and editorial support across multiple language units. Responsibilities include proofreading, editing documents, and ensuring accuracy and conformity with established standards. Candidates must be fluent in one of the working languages and familiar with CAT tools. This role may require night shifts and overtime to meet urgent deadlines.

Qualifications

• Fluency in one of the six working languages (English, French, Spanish, Arabic, Chinese, Russian).
• Experience in editing and proofreading texts.
• Familiarity with computer-assisted translation tools.

Responsibilities

• Proofread texts for accuracy and quality.
• Edit and format documents as needed.
• Ensure consistency with original texts.
• Liaise with translators and editors.
• Handle high volumes of documentation efficiently.

Skills

Proofreading

Editing

Linguistic accuracy

Attention to detail

Use of CAT tools

Tools

MS Office

PDF tools

Job description

IMO is seeking to establish a roster of temporary Editorial Assistants to provide full-time linguistic and editorial support within its six language units (English, French, Spanish, Arabic, Chinese and Russian) throughout the year. Successful candidates will be assigned to the relevant language unit based on their language fluency to mother-tongue standard.

Main Duties and Responsibilities

Under the direct guidance of the Supervisor of the Document Processing Unit for the relevant language (English, French, Spanish, Arabic, Chinese or Russian, and the overall management of the corresponding Head of Translation, each Editorial Assistant will be assigned to a specific language unit and will be responsible for the following duties:

• Proofread texts for accuracy, quality, and conformity with established standards and policies, ensuring that all editorial and processing changes have been accurately and consistently incorporated into the final version.
• Edit, insert corrections, format and prepare documents, including those with complex tables, special layouts, merging and collating requirements, adapting as necessary to technological developments, notably in computer-assisted translation (CAT) tools such as eLUNa.
• Verify grammar, syntax, references, and consistency with the original source text to ensure accurate translation, appropriate style, punctuation and spelling, in line with IMO and in-house editorial guidelines.
• Liaise with editors, translators and revisers to resolve omissions or discrepancies between the source and target texts, and propose appropriate amendments.
• Ensure that all components of the original document are accurately reflected in the final processed version, including the cover page, table of contents, country names, pagination, chapters, paragraphs, titles, figures, equations, annexes, footnotes, charts, appendices, and other elements, in accordance with the United Nations Documents, Conference and Production Management System (DCPMS) requirements.
• Align bilingual texts to support the creation and maintenance of high-quality translation memories for use in CAT tools (e.g. Document Storage, eLUNa), contributing to workflow enhancements.
• Convert texts into various formats using appropriate software tools (e.g. MS Office and PDF) and verify the accuracy of the converted content.
• Handle high volumes of documentation efficiently and work independently to meet strict and competing deadlines.
• Work night shifts and/or overtime, as required, to support the timely delivery of documents. For the three working languages (English, French and Spanish), night shifts are a regular aspect of the work cycle.
• Perform any other duties, as required, to support the effective functioning of the relevant Document Processing Unit, including document processing tasks and routine office-related responsibilities.