EA / Project Coordinator

FY Recruitment; City Of London; Hybrid; GBP 55,000 - 60,000; Full time

Job summary

A leading recruitment agency in London is seeking an Executive Assistant to support high-level executives. This role offers hybrid working, requiring 3 days in the office, and focuses on client liaison, scheduling, and managing pitches. Candidates should have prior EA experience in a fast-paced environment. Excellent organizational skills and a proactive approach are essential for success.

Qualifications

• Experience in executive search or as an Executive Assistant in a fast-paced environment.
• Strong customer focus and ability to handle dynamic situations.
• Highly organized and proactive individuals are preferred.

Responsibilities

• Liaise with clients throughout the search process.
• Work closely with executives and their teams.
• Prepare and edit pitches and proposals.
• Manage complex diaries and schedules.
• Coordinate travel and interview schedules.

Skills

Client liaison

Rapport building

Complex scheduling

Proficiency in PowerPoint

Organizational skills

Job description

Overview

Executive Assistant- Global Executive Search Firm- 55-60k

Hybrid Working 3 days in office

We have a number of clients in the Executive Search space looking for Executive Assistants across their business. Our clients offer fantastic hybrid working and benefits and are located across both the city and West End. Ideally you will have come from an executive search background or have excellent EA experience in a fast moving, client centric sector.

Duties

• Extensive client liaison throughout the search process, both written, over the phone and in person.
• EAs will be working closely with high level executives and their support teams and must be comfortable building a rapport quickly, to ensure a good working relationship with clients throughout the project.
• Help prepare and edit Pitches and proposals in PowerPoint
• Complex diary and scheduling
• Monitor Partner’s email and traffic.
• Maintain Partner’s business calendar and co-ordinate travel and interview schedules. Maintain Partner’s contact directories

Executive Assistants are often the first point of contact with a client or candidate. As such they must have a strong customer focus and ability to handle ad hoc conversations and fast changing situations. Candidates must be comfortable working in a performance driven team environment, be resilient, highly organized, able to prioritize and be pro-active.