Document Controller

Manpower; Kirkcaldy; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading staffing agency in the UK is seeking a detail-oriented Document Controller to support large-scale process-engineering projects. You will manage, compile, and ensure accurate project documentation for key markets, working closely with internal teams and external suppliers. The ideal candidate will have experience in Document Control, strong communication skills, and be proficient in Microsoft Excel and Adobe Acrobat. This role offers an opportunity to contribute to critical engineering projects in a dynamic environment.

Qualifications

• Proven experience in Document Control within a Technical or Engineering environment.
• Ability to manage multiple projects and tight deadlines.
• Fluent in English (verbal and written).

Responsibilities

• Receive, review, and process supplier documentation.
• Prepare, compile, and maintain electronic Final Manuals.
• Collaborate with procurement, logistics, and service teams.

Skills

Document Control

Communication

Time management

Attention to detail

Proficient in Microsoft Excel

Adobe Acrobat proficiency

Job description

Overview

Job Title: Document Controller
Location: Rosyth

Role Overview: We are seeking a detail-oriented and highly motivated Document Controller to support the successful delivery of large-scale process-engineering projects. This role focuses on the management, compilation, and distribution of project documentation for key markets, including marine liquefied gas transportation and storage, working with major shipyards and global oil majors. The Document Controller will play a critical role in ensuring documentation is accurate, complete, and delivered on time, supporting both internal teams and external stakeholders.

Responsibilities

• Receive, review, and process supplier documentation to ensure compliance with purchase order requirements.
• Expedite suppliers to ensure timely submission of final documents.
• Prepare, compile, and maintain electronic Final Manuals.
• Liaise with external print companies for manual production and delivery.
• Prepare and dispatch Final Manuals in line with contractual requirements.
• Maintain manuals after delivery and manage retro-fit documentation in collaboration with the service department.
• Anticipate and proactively address documentation issues, difficulties, and deadlines.
• Support all areas of the documentation department and integrate effectively with the team.
• Collaborate with procurement, logistics, projects, engineering, and service teams.
• Assist buyers with invoice queries related to documentation and review printer invoices for approval.
• Promote a culture of openness, honesty, commitment, and continuous improvement.
• Actively support the company's Quality, Environmental, Health, and Safety policies and procedures.

Qualifications & Competencies

• Proven experience in Document Control within a Technical or Engineering environment or on large/mega execution projects.
• Clear and confident communicator.
• Ability to manage multiple projects simultaneously and work under tight deadlines.
• Highly motivated with strong attention to detail.
• Fluent in English (verbal and written).
• Proficient in Microsoft Excel.
• Advanced knowledge and use of Adobe Acrobat software.
• Comfortable corresponding with suppliers outside the UK when required.
• Able to work independently, managing time, workload, priorities, and commitments effectively.