Document Controller

Galliford Try Holdings plc; Greater London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading construction company is seeking a Document Controller to join their Oak Facades Business in the Greater London area. The successful candidate will support the design team, ensure controlled management of project information, and maintain effective communication with stakeholders across various sites. Candidates should have excellent communication skills, attention to detail, and relevant experience in information management. This role offers opportunities for professional development and is part of a supportive team environment.

Benefits

Generous holiday entitlement

Wide range of corporate discounts

Cycle to Work scheme

Comprehensive pension plan

Private medical scheme options

Paid professional association membership

Qualifications

• Aware of Health and Safety responsibilities and adheres to policies.
• Demonstrate alignment with company values – Excellence, Passion, Integrity, Collaboration.
• Ability to coordinate multiple activities under pressure.
• Experience of Document Control Process at operational level.
• Willingness to undertake relevant professional qualifications.

Responsibilities

• Support design team to ensure controlled and timely communication of design information.
• Ensure adherence to project management protocols.
• Act as gatekeeper and administrator for deliverables.
• Conduct quality assurance checks on deliverables.
• Support workflow processes and audits.
• Assist with documentation transfers and uploads.
• Communicate with internal and external stakeholders.
• Build relationships with site team members.
• Contribute to CDE setup and implementation.

Skills

Excellent verbal and written communication skills

Highly organized approach to work

Excellent attention to detail

Ability to prioritize workloads

Knowledge of Microsoft suite

Experience with Viewpoint for Projects

Experience with Viewpoint Field View

Education

Relevant degree in information management or related field

Job description

Job Description

Note for Recruitment Agencies :

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Resourcing Partner.

Document controller - oak facades

uxbridge / solihull

What you will be doing :

An opportunity has arisen for a Document Controller to join the team at Galliford Try within our Oak Facades Business.

Ideally, you will be based in or around the Uxbridge or Solihull area and will have the opportunity to travel across multiple sites / projects in the Region.

• Support the design team ensuring all design information is controlled and maintained in a methodical manner within our CDE and issued within set time scales.
• Ensure company and project information management protocols and procedures are followed (including but not limited to the IMP and BEP).
• Act as the gatekeeper and administrator for deliverable exchange between OAK and Client (includes tracking and capturing of client issued comments / responses).
• Carry out quality assurance checks on project deliverables in accordance with project document control procedure.
• Support the relevant Teams with the workflow process, RDD, RFI, Change Control and linking information to virtual containers within our CDE, to ensure all is up-to-date and completed before Internal / External auditing.
• Assist with transferring documentation from SharePoint to our CDE and support Teams with documentation uploads.
• Be communication liaison for the design and site teams including key documentation and handover information.
• Engage with internal and external stakeholders providing support and guidance with the use of Viewpoint for Projects (VfP) and Field View (FV).
• Build effective working relationships with all members of the site team, up to and including Director level.
• Contribute to the set-up, implementation and development of our CDE.

About You :

• Aware of individual Health and Safety responsibilities and adheres to company health and safety policy and procedures.
• Able to demonstrate alignment and work in line with the Galliford Try values – Excellence, Passion, Integrity and Collaboration.
• Excellent verbal and written communication skills.
• A highly organised approach to work.
• Excellent attention to detail and commitment to accuracy.
• The ability to effectively and proactively co‑ordinate multiple activities under pressure.
• Excellent communication skills with the ability to work and communicate with all members of the site team and the wider team if required.
• The ability to prioritise workloads to meet deadlines.
• Fully conversant with the Microsoft suite of packages i.e. Outlook, Word, Excel, PowerPoint, and other desktop publishing software packages.
• Knowledge and experience of using Viewpoint for Projects is essential.
• Knowledge and experience of using Viewpoint Field View is essential.
• Relevant degree and / or experience of working in information management or related field.
• Knowledge and / or experience of the Document Control Process at operational level.
• Willingness to undertake relevant professional qualifications.

What We Can Offer in Return :

With an impressive order book of over £4.1 billion we are one of the industry's leading principal contractors, affording you the opportunity to work on some of the UK's most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we're poised for further growth and success, so if you're committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our 'Be Well' programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits :

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24 / 7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us :

Galliford Try is one of the UK's leading construction groups with a vision to continuously be a people‑orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve people's lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long‑term value.

Galliford Try's Asset Intelligence business works predominantly within the UK's Critical National Infrastructure market, focussing on Defence, Water, Energy, Transport and Telecommunications sectors. We deliver multi‑site security programmes, and our expertise in the planning, design and delivery processes, together with our CNI Security knowledge and experience, enables us to efficiently deliver fully integrated physical and electronic security programmes and portfolios of work on critical operational assets.

Additional Information :

Galliford Try welcomes applications from candidates who would like to work full‑time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don't meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long‑term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

A full job description for this role is available upon request.

#LI-SB1