Document Controller

Balfour Beatty PLC; Birmingham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction firm is seeking a Document Controller to support its Ground Engineering team in Birmingham on the HS2 project. This 9-month contract involves managing document control in compliance with established standards. Responsibilities include ensuring accurate documentation, training project teams, and identifying process improvements. Ideal candidates will possess strong communication skills and proficient IT abilities, particularly in Microsoft Excel. Attractive benefits include annual leave, pension schemes, and salary reviews.

Benefits

Attractive salary

25 days annual leave + bank holidays

Pension savings schemes

Enhanced maternity/paternity policies

Discretionary salary reviews

Qualifications

• Good understanding of IT and Microsoft Office applications, especially Excel.
• Ability to work collaboratively with project teams.
• Strong interpersonal and communication skills.

Responsibilities

• Manage document control requirements for compliance with BMS.
• Work proactively with project managers to prepare deliverables forecast.
• Ensure accurate control of documentation from design to completion.

Skills

Understanding of IT and Microsoft Office applications

Interpersonal and communication skills

Planning and organization skills

Tools

Business Collaborator

ProjectWise

SharePoint Applications

Job description

About the role

We have a fantastic opportunity for a Document Controller to join our Ground Engineering team, based at our offices in Fort Dunlop, Birmingham, as part of the HS2 project. This role is being offered on a 9‑month fixed‑term contract. The HS2, N1/N2 (Area North) project covers the northern 90 km section of Phase 1 of the overall HS2 scheme and includes a joint venture between Balfour Beatty Ground Engineering and Bachy Soletanche Ltd. The work involves extensive geotechnical scope across approximately 150 individual worksites.

Responsibilities

• Manage the requirements for document control for the Balfour Beatty Bachy Soletanche Joint Venture working for HS2 throughout the duration of the contract to ensure implementation and compliance with standards established within the Balfour Beatty Business Management System (BMS).
• Apply contractual requirements in relation to Document control.
• Work proactively with project managers and teams to ensure a deliverables forecast is prepared and adhered to.
• Ensure accurate control of documentation from design, pre‑construction/construction through to completion and archiving.
• Liaise with project or bid teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required.
• Ensure that procedures are fully implemented to meet requirements of the BMS and other documentation and information systems, e.g. Business Collaborator.
• Manage business archiving so that all documentation is stored efficiently and can be accessed and referenced at all times.
• Work to continuously improve and enhance procedures and systems utilized for document control.
• Provide feedback so that project managers are fully aware of all documentation issues.
• Identify opportunities for improvement within the document control process.
• Ensure a relentless focus on Zero Harm.

Qualifications

The following qualities/experience are essential:

• A good understanding of IT and Microsoft Office applications, especially Excel.
• An ability to understand how the operations of the team relate to others and work collaboratively to obtain the best outcome for the business.
• Strong interpersonal and communication skills.
• Determination to see tasks through to completion, with excellent planning and organisation skills.

The following qualities/experience are desirable:

• Good experience of document control gained within the construction sector.
• Existing working experience of Business Collaborator, ProjectWise and SharePoint Applications.
• A UK Driving Licence.

Benefits

• An attractive/negotiated salary.
• 25 days annual leave + bank holidays.
• Pension savings schemes.
• Enhanced maternity/paternity and family friendly policies.
• Access to our Refer and Earn scheme.
• Discretionary annual salary reviews.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info: https://disabilityconfident.campaign.gov.uk

At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone D&I Strategy and Action Plan, we are growing our diverse workforce and developing an inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background.