Document Control Specialist

-; Remote; GBP 45,000 - 60,000; Full time

Job summary

A leading energy solutions company is seeking a Document Control Specialist to ensure accuracy and compliance in technical documentation. The successful candidate will collaborate with project teams, maintain document systems, and provide training on document management tools. A degree in Library and Information Studies or similar field, along with a minimum of 5 years of relevant experience, is required. Strong organizational skills and knowledge of document management tools are essential for this remote position.

Qualifications

• Minimum of 5 years of experience in Document Control activities in engineering firms.
• Knowledge of Autodesk Construction Cloud (ACC) is a plus.
• IOSH Managing Safely or similar, is desirable.

Responsibilities

• Register, issue, update, and archive technical project documentation.
• Maintain and keep the Document Management System (DMS) up to date.
• Prepare the Project Document List in collaboration with all disciplines.
• Coordinate with all disciplines and clients to ensure proper document delivery.

Skills

Knowledge of document management tools

Organizational skills

Attention to detail

Good communication abilities

Education

Library and Information Studies or similar

Knowledge of industry standards

Tools

InEight

SharePoint

Aconex

Microsoft Office

Job description

Location: Remote - England, United Kingdom

Job ID: R0095430

Date Posted: 2025-12-19

Company Name: HITACHI ENERGY UK LIMITED

Profession (Job Category): Project/Program Management

Job Schedule: Full time

Remote: Yes

The Opportunity

Hitachi Energy are looking for a Document Control Specialist to join a dynamic and collaborative team driving excellence in engineering projects. As a Document Controller, you will play a critical role in ensuring the accuracy, compliance, and timely delivery of technical documentation across complex projects. This opportunity offers the chance to work closely with Project Management, Engineering, and Planning teams, while developing expertise in cutting‑edge document management systems. If you are passionate about organisation, precision, and enabling successful project execution, this is your opportunity to learn, grow, and make an impact in a global environment.

Please note we are unable to provide visa support on this position (including post graduate).

How you'll make and impact

• Register, issue, update, and archive technical project documentation (drawings, specifications, certificates, etc.).
• Maintain and keep the Document Management System (DMS) up to date.
• Prepare the Project Document List in collaboration with all disciplines and the list of documents to be shared with the client.
• Coordinate with all disciplines and clients to ensure proper document delivery and traceability.
• Collaborate with Project Management, Engineering, and Planning teams to monitor document status, update planning dates, and activate internal and external documentation workflows.
• Prepare reports on document status.
• Ensure compliance with company standards and document control procedures.
• Review technical specifications to identify document management requirements for projects.
• Provide training to end‑users on the use of the document management tool.
• Prepare & collate Health & Safety Files, including technical manuals (O&M) to relevant project requirements.
• Support off‑site activities related to effective document management control such as scanning and filing of project documentation at customer premises.
• Manage outsourced printing suppliers through requesting quotations, monitoring quantities and reporting to the Project and Document Manager.

Your background

• Library and Information Studies (or similar); technical degrees with proven experience in document management within engineering companies.
• Minimum of 5 years of experience in Document Control activities in engineering firms.
• Knowledge of document management tools (InEight, SharePoint, Aconex, Livelink, Extended ECM etc.).
• Knowledge of Autodesk Construction Cloud (ACC) and Building Information Modeling (BIM) environments is a plus.
• Knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Organizational skills, attention to detail, and good communication abilities.
• Knowledge of various relevant industry standard client documentation practices including National Grid / SSE / SPEN / DNO requirements, is desirable.
• IOSH Managing Safely or similar, is desirable.

At Grid & Power Quality Solutions and Service business in Europe (HBUEU), diversity drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centres and e‑mobility. Join Our Team!

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