Divisional Personal Assistant | University College London Hospitals NHS Foundation Trust

University College London Hospital; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading NHS trust in London is seeking a personal administrative assistant to support the senior management team. The role involves relationship building, meeting organisation, and providing guidance on system functions. Flexibility in working arrangements is available. Candidates should be hard-working and engaged with the team's activities, making this a rewarding environment in which to work.

Benefits

Flexible working options

Qualifications

• Hard working, engaged, and supportive towards colleagues.
• Ability to explain and guide colleagues through different systems.

Responsibilities

• Provide personal administrative support to the senior management team.
• Organise meetings, distribute documentation, and take minutes.
• Build relationships with colleagues across the Trust.

Job description

Overview

This is to advertise an 11 month fixed term position to cover the current postholder’s maternity leave. This role provides a high level of personal administrative support to our senior management team, as well as support for individual pieces of work and projects for other members of the division, including the consultant body and senior nursing team. In addition to the PA aspect, it is very much a Team Support role. A large part of the role is relationship building with colleagues and staff across the Trust. You will be expected to work with other Divisional PAs to help build a strong, supportive group of professionals that support each other. The majority of the postholder’s time will need to be spent onsite, though flexible working options are available.

You will work alongside our management team, doctors and nurses to support them in the organisational tasks that the division requires. You will also be required to have a level of knowledge to explain and guide these colleagues through the different systems we use at the Trust.

We expect you to be hard working, engaged and supportive towards your colleagues. You will learn and practice a number of different administrative and system functions, and offer feedback and suggestions to improve the service. You will be responsible for organising several meetings, as well as distributing documentation and taking minutes for them.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

We are a small but complex department, covering many different aspects of infectious diseases and tropical medicine. We operate an outpatient clinic as well as an emergency walk-in service, antibiotic infusion service and pre-travel clinic. We have spent many years building a tight-knit, friendly, welcoming and warm environment to work in. As we are relatively small, everybody gets to know each other which creates an open, informal and safe working culture. We believe people should enjoy their work and have fun, as well as working hard to provide a top-class service. We have an ongoing process to improve our staff’s working lives and regularly seek feedback from everyone as to how to achieve this.

Come and be a part of the best NHS trust in England to work for, according to our staff. *UCLH top trust to work at in England* — In the most recent NHS staff survey, UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff. To find out more, visit: Flexible working. To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?

This advert closes on Sunday 14 Sep 2025.