Data Administrator

Posterngate Surgery; Selby; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare practice in England is seeking a data administrator to manage patient records. Responsibilities include summarizing clinical information, using SystmOne, and liaising with healthcare providers. Candidates should have good educational qualifications in Maths and English, be detail-oriented, and have excellent communication skills. Previous experience in a healthcare setting is preferred, along with knowledge of medical terminology. This is an excellent opportunity for those looking to contribute positively to patient care.

Qualifications

• Experience in a healthcare setting preferred.
• Ability to manage and prioritize workload.
• Knowledge of medical terminology.

Responsibilities

• Scan documents and summarize patient clinical records.
• Translate clinical information into appropriate read codes.
• Record incoming/outgoing medical records onto SystmOne.
• Handle patient queries and process general inquiries.

Skills

Attention to detail

Excellent communication skills

Proficiency in using computer systems

Understanding of patient confidentiality

Education

Good standard of education (Grades A-C)

Experience in an administrative role

Tools

SystmOne

Job description

Posterngate surgery are recruiting an efficient data adminstrator to join our small team of data adminstrators who maintain our patient medical records with relevant clinical information with accuracy, in a timely manner to inform patient care.

Main duties of the job

The data administration team contribute in maintaining accurate medical records, which includes summarising and read coding relevant information on to patients records from hospital correspondence and other sources into the practicecomputer system, working strictly in accordance with the practice protocols.

About us

Posterngate Surgery is a large innovative teaching practice. We are a friendly, hardworking and supportive pactice that aims to achieve the highest quality of care for or patients. Our location has easy access from York & Leeds with free on-site parking and modern comfortable premises.

Job responsibilities

The main responsibilities of the post-holderwill be to scan documents, summarise and read code relevant information from thepatients clinical records, hospital correspondence and other sources into the patientselectronic SystmOne record held on the Practice Computer. Working strictly inaccordance with the Practice notes summarising and read code protocols.

KeyTasks

Translateclinical information into appropriate read codes, forwarding letters onto GPsfor checking.

Summariserecords and produce an accurate summary of patient medical history.

Record incoming & outgoing medical records ontoSystmOne from Primary Care Support England.

Liaise with Primary Care Support England with any queriesrelating to patient records and protocols.

Extractionof necessary data from clinical correspondence and input into electronic patientrecord.

Viewand disseminate hospital correspondence to GPs, ensuring that any urgentactions are flagged with appropriate member of staff.

Processlinks for pathology, radiology and microbiology results.

Maintainefficient system to file historical paper medical records.

Scancopies of relevant electronic and paper patient communications using SystmOneinto patient records.

UndertakeGP2GP transactions for transfer of patient medical records.

Locateand retrieve documents as needed by clinical and non-clinical staff.

Preparemonthly audit reports for clinicians when requested.

Processtasks, emails and general queries.

Dealwith patient queries.

Person Specification

Qualifications

• Good standard of education standard grades at Grade A-C or
• equivalent, including Maths and English.
• Experience in a administrative role, preferably in a healthcare setting.
• Experience of SystmOne or similar patient records software.
• Proficiency in using computer systems and office software.
• Understanding of patient confidentiality and data protection.
• Must have excellent attention to detail.
• Excellent communication skills both written and oral.
• Good management and prioritisation of workload.
• Ability to work well under pressure and to deadlines.
• Ability to work without direct supervision.
• Considerate and ability to empathise
• Previous experience working in a GP surgery or healthcare environment.
• Knowledge of medical terminology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.