Data Administrator

4COM (4Communication B.V); Sefton; Hybrid; GBP 23,000; Full time

Job summary

A leading law firm in Sefton is looking for a Data Administrator to support the Compliance Team. This role involves managing data, ensuring compliance with regulatory requirements, and safeguarding sensitive information. Candidates should have a keen attention to detail and good organizational skills, essential for handling both physical and digital files. The firm offers a hybrid working model, a supportive culture, and a competitive salary of £23,000 per annum.

Benefits

35 days holiday including bank holidays

Bonus scheme

Pension scheme

Life Assurance

Company sick pay

Training opportunities

Flexible working environment

Qualifications

• Attention to detail is essential.
• Maintain confidentiality of sensitive data.
• Good numeracy and literacy are required.
• Must navigate Excel spreadsheets effectively.
• Ability to lift and move physical boxes is necessary.

Responsibilities

• Organize and review confidential physical legal files.
• Scan and digitize paper documents.
• Perform data entry in spreadsheets and Proclaim.
• Categorize physical data accurately.
• Conduct audits to ensure compliance with data policies.

Skills

Attention to detail

Confidentiality

Numeracy skills

Literacy skills

Excel navigation

Physical file handling

Job description

Salary - £23,000pa

Southport Based

Fletchers Office Locations: Manchester, Liverpool, Leeds, Bolton, Southport, Newcastle, Reading, Birmingham, Northampton, and Cambridge

Hybrid working available with flexibility to work from home and collaborate in-office when needed. We believe we offer our colleagues the best hybrid and flexible working practices, balancing working from home with time collaborating and socialising with colleagues in our modern offices.

Fletchers Group have a fantastic opportunity to join our growing Team.

The Data Administrator is to play a key role in supporting the Compliance Team to ensure datamanagement, protection & governance processes meet with regulatory requirements and Company policies. The post holder will review and organise physical and electronic data, both archived and acquired through Mergers & Acquisitions, to ensure the proper classification, retention and destruction of data in compliance with Records Management Guidance, in order to minimise volume of data held and to store any data retained in an appropriate & organised way.

In Return Fletchers Offers

• 35 hours working week
• Bonus scheme (subject to targets being met)
• 35 days holiday a year including bank holidays and Christmas Closure, you also have an option to purchase up to 3 extra days holiday per year, until you long service award the 3 days after your 5th, 7th, and 9th full year of employment
• Pension scheme with tax-efficient salary sacrifice option
• Life Assurance Policy
• Medicash policy to cover some dental, optical and other medical expenses
• Company sick pay
• Enhanced Maternity, Paternity and IVF schemes
• Flexible, agile working environment with a positive work-life balance
• Varied calendar of funded company social events (check out Fletchers Group on LinkedIn)
• Monthly voucher awards for winning nominees
• A genuinely supportive and friendly culture
• Ongoing training and professional development opportunities

Main Responsibilities

• Handle, review and organise confidential physical legal files both current and acquired through M&A activity.
• Scan and digitise paper records/documents.
• Data entry – spreadsheets/Proclaim.
• Label and categorise physical data.
• Identify physical documents for destruction in line with Company policy.
• Perform digital cleanse to remove redundant or outdated data in line with Company policies.
• Manual handling of physical files and boxes in our onsite archival storage.
• Support the Compliance Team to meet GDPR and data protection obligations.
• Work with the wider business to minimise electronic data storage.
• Review firm-wide policies concerning data storage.
• Complete audits to ensure policies being followed in the wider business, work to reduce any failures to follow policies and report to the Compliance Team's leadership group.

Essential Skills And Experience

• Attention to detail.
• Confidentiality.
• Good standard of numeracy and literacy skills.
• Ability to navigate Excel spreadsheets and input data into them.
• Ability to lift & move physical files and boxes.

Desirable Skills, Qualifications And Experience

• Previous experience in a compliance, data governance, or administrative role.
• Experience of working in a professional services environment.

We reserve the right to close this role before the date specified depending on the calibre and volume of candidates.

About Fletchers Group

Fletchers is a fast-growing, dynamic law firm specialising in personal injury and clinical negligence law, with outstanding rankings in both The Legal 500 and Chambers & Partners. Following several strategic acquisitions, we’ve evolved into the Fletchers Group, with ambitious plans for continued growth and innovation.

We aspire to be the best place to work in the legal sector.

Our workplace culture is inclusive, informal, and supportive, with a strong focus on colleague wellbeing and happiness. We are proud to offer some of the best hybrid and flexible working arrangements in the industry because we understand that balance drives performance.

At Fletchers, we also value connection and collaboration. We create exciting opportunities for teams to come together and thrive. Whether you’re starting your career or aiming for leadership, you’ll find a clear path to progress and development here from apprenticeships and professional qualifications to senior roles and Partnership.

We seek out a broad range of challenging, high-quality legal work, enabling our people to build meaningful and progressive careers. And we don’t just talk about development we invest in it, with a significant proportion of our colleagues working towards relevant qualifications at any given time.

We reward those who help build our success and live our values. Our benefits package is designed to grow with you, offering real opportunities to share in our long-term strength. Our base pay and bonus structure is built to recognise and reward high performance.

Join us and be part of a law firm that’s not only growing, but redefining what it means to work in legal services.

Fletchers Group is an inclusive employer with a diverse workforce: we welcome applications from any and all backgrounds. We’re committed to providing a culture and environment where everyone can thrive, understanding and celebrating that no colleague is the same. We’re proud of our work on the Disability Confident scheme, and we are signing up to other diversity standards to reflect our ethos.