Crew Planning Coordinator

VistaJet; Remote; GBP 30,000 - 50,000; Full time

Job summary

A global business aviation company is seeking a Crew Planning Coordinator for a permanent full-time position. Training will occur in Malta, followed by remote work. Responsibilities include overseeing crew rosters, planning training, managing vacation requests, and ensuring compliance with regulations. The ideal candidate will be dynamic, customer-focused, and proficient in Microsoft Office. Knowledge of crew planning software would be a plus.

Qualifications

• Experience as a Crew Planner with a strong focus on customer service.
• Ability to work under pressure while remaining dynamic and flexible.
• Fluency in English, both written and spoken.

Responsibilities

• Write and oversee crew rosters.
• Plan recurrent training on fleets.
• Handle vacation requests and crew queries.
• Track annual days-off for crews.
• Cross-check recurrent expiries monthly.
• Schedule crew attendance at company strategy events.
• Organize training sessions on aircraft.

Skills

Customer service orientation

Problem solving

Team collaboration

Independence

Proficiency in Microsoft Office

Fluent in English

Tools

Acrobatico

Crew Planning Software

Job description

Crew Planning Coordinator

Requisition ID 2023-3645 Location Malta International Airport Additional Locations UK-London | PT-Lisbon | DE-Hamburg Position Type Permanent Full-Time Work Base Remote Category Crew Planning

Job Profile

VistaJet, the global business aviation company, is looking for a Crew Planning Coordinator. Training will take place in Malta with remote working after training.

You will assist the Director of Crew Planning & Scheduling in the overall efficiency of the crew planning / analysis process.

Your Responsibilities

• Write and oversee crew rosters;
• Plan all recurrent training on your fleets;
• Plan all line training and ALCs and record on the training summary database;
• Provide answers to vacation or other crew requests;
• Track the "94 days-off in a year" periods;
• Cross check the recurrent expiries each month;
• Plan and schedule crews to attend on company strategy event per year;
• Schedule all training on the aircraft.

Required Skills, Qualifications, and Experience

An experienced Crew Planner that iscommitted to maintaining outstanding levels of customer service - even when under pressure you remain dynamic and flexible;

You’re highly determined, a quick learner and able to adopt a lateral approach to problem solving;

Fluent in both written and spoken English;

You’re keen to work with your teammates to do a great job, but also able to work independently when required;

Proficient user of Microsoft Office and other data processing applications. Experience with “Acrobatico” or other Crew Planning Software would be very beneficial;

A working knowledge of EU-OPS Subpart Q would be very beneficial.

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