Creative Project Coordinator

剔偉; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A wellness beverage company in London is seeking a Creative Project Coordinator to enhance the efficiency of the design team. You will manage workflows, communications, and schedules, allowing designers to focus on impactful work. Ideal candidates have experience in coordinating creative projects and are detail-oriented. This role offers a vibrant office environment and various company benefits including private healthcare and wellness support.

Benefits

Private Healthcare

Holiday: 24 days + birthday off

Wellness support with Calm App membership

Breakfast and snacks provided

Working from Anywhere policy

Qualifications

• Experience as a studio coordinator, traffic manager, or similar role supporting design teams.
• Highly organised and detail-driven, able to manage multiple tasks.
• Strong communication and stakeholder management skills.

Responsibilities

• Act as the first point of contact for design requests, ensuring clear briefs.
• Coordinate workflows from intake to delivery, tracking deadlines.
• Maintain organised project files and manage version control.

Skills

Organisational skills

Communication skills

Project management tools

Understanding of design workflows

Job description

ABOUT TRIP

TRIP’s mission is to create calm in the everyday chaos for our community, offering next-generation wellness products to power their lifestyle and nurture mental wellbeing.

Co‑founders, husband and wife team Olivia and Daniel discovered plant‑based wellness after a transformative personal experience and decided to launch TRIP in 2019 to bring the most delicious, highest quality functional drinks and supplements to millions of people globally.

Now the world’s #1 Calming Beverage Brand, TRIP’s award‑winning drinks and wellness products are crafted with botanicals and adaptogens to help people relax, unwind and find balance. Since launch, TRIP has rapidly expanded from the UK to across Europe and North America, generating over $100 million in sales. TRIP products are now available in leading supermarkets, natural retailers and online.

Our vision is to become the global leader in calming drinks and supplements. Synonymous with calm in the same way Red Bull is with energy. We move fast, think big and are committed to becoming the defining brand for a generation who drinks less but prioritises mental wellbeing more than ever. There has never been a better time to join our incredible team and be part of the movement!

THE ROLE

We’re on the lookout for someone extraordinary to come and join us as Creative Project Coordinator to keep our design team running smoothly. You’ll own workflows, schedules, briefs, and communication—freeing designers to focus on great work while you handle the organisation, prioritisation, and process management behind the scenes.

Key responsibilities

• Act as the first point of contact for design requests, ensuring clear, complete briefs.
• Coordinate workflows from intake to delivery—tracking timelines, deadlines, and approvals.
• Maintain organised project files, documentation, and asset libraries.
• Assign tasks and balance workloads across the design team; coordinate freelancers when needed.
• Manage version control and ensure the right assets reach the right people at the right time.
• Keep stakeholders updated with clear, concise communication while protecting designer focus time.
• Support and improve creative processes, tools, and systems.

ABOUT YOU

• Experience in a studio coordinator, traffic manager, project coordinator, or similar role supporting designers or creative teams.
• Highly organised, detail‑driven, and able to juggle multiple tasks in a fast‑moving environment.
• Understanding of design and creative workflows, including artwork/packaging cycles (advantage in FMCG).
• Strong communication and stakeholder‑management skills.
• Confident using project management and asset‑management tools.
• Proactive, calm under pressure, and focused on removing obstacles for the design team.

THE PACKAGE

• Lovely, bright and spacious office 1 minute from Notting Hill Gate station, surrounded by TRIP pastel‑coloured houses!
• Salary: DOE
• 4 days per week in the office with the option to work from home on a Friday.
• Private Healthcare with Vitality including Virgin Gym 50% off.
• Holiday: 24 days + birthday off.
• 1 Wellness Day.
• Pension plan.
• Potential to take part in the company share scheme.
• TRIP product discount & Friends+Family codes.
• Mindfulness support with Calm App membership.
• Breakfast and snacks provided.
• Sleep support with monthly Dream Drops CBD Oil allowance.
• Working from Anywhere policy: 2 weeks per year in a maximum of 2 blocks.
• Sabbatical: After 2 years of service, a 6‑week sabbatical is available.
• Dog Friendly office.
• Regular team socials & events.