Conveyancing Property Admin and Transactions Specialist

Pertemps Kettering; Northampton; On-site; GBP 22,000 - 28,000; Full time

Job summary

A professional conveyancing service provider in Northampton seeks a Conveyancing Property Administrator to assist their conveyancing team. The successful candidate will support Property Assistants and Case Handlers, ensuring efficient and proactive handling of transactions. Responsibilities include opening files, providing client quotations, issuing forms, conducting searches, and maintaining communication with clients and solicitors. A strong customer service focus is essential for this role.

Responsibilities

• Open files on both the case management and accounts systems.
• Provide client quotations and record on referral spreadsheets.
• Issue forms to clients and follow up as needed.
• Conduct Bankruptcy searches via the Land Registry Portal.
• Request and follow up on redemption figures.
• Acknowledge contract papers and apply for searches.
• Import search results and print evidence of received results.
• Maintain daily updates on referral reports.
• Assist with office administration tasks.
• Prepare and issue contract papers to buyers' solicitors.
• Provide regular updates to clients and solicitors.
• Answer phone calls promptly.
• Handle all contacts professionally.
• Ensure receipt of secondary forms and Source of Funds.
• Update checklists regularly.
• Perform conflict checks and report results.
• Download documents from the Land Registry Portal.
• Action Memorandum of Sales and send letters to solicitors.
• Request contract papers from sellers' solicitors.

Job description

A professional conveyancing service provider in Northampton seeks a Conveyancing Property Administrator to assist their conveyancing team. The successful candidate will support Property Assistants and Case Handlers, ensuring efficient and proactive handling of transactions. Responsibilities include opening files, providing client quotations, issuing forms, conducting searches, and maintaining communication with clients and solicitors. A strong customer service focus is essential for this role.