Contract Administrator – (Fixed Term Contract 9 months 3rd August 2026)

NG Bailey Facilities Services; Manchester; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading independent engineering and services business in the UK is seeking a Contract Administrator for a fixed term contract in Manchester. The successful candidate will provide vital administrative support to the contract delivery team, ensuring compliance with operational procedures. Key responsibilities include managing documentation, financial reporting, and invoice queries. Ideal candidates will have strong administrative and customer service skills, alongside relevant qualifications. This role offers a competitive salary with additional benefits including 25 days holiday and private medical insurance.

Benefits

25 days holiday plus bank holidays

Sick pay

Pension plan

Private medical insurance

Employee assistance program

Qualifications

• Experience working within an FM or Building Services environment is desirable.
• Experience of invoice reconciliation and WiP reporting.
• Logical and organized method to ensure completion of all works.

Responsibilities

• Provide contract operation support as required by the Account Director.
• Collate and maintain contract, compliance and operational documentation.
• Provide support to financial reporting requirements, including WiP and aged debt.

Skills

Strong administrative skills

Customer service

Problem-solving

Prioritization

IT literacy (Microsoft Word and Excel)

Invoice reconciliation

Education

GCSE Grade C or above in Mathematics and English Language

Tools

CAFM systems (e.g., Concept, eLogbooks, Joblogic)

Job description

Contract Administrator - (Fixed Term Contract 9 months 3rd August 2026)

Manchester - M1

Full Time (FTC)

Competitive Salary + Plus Benefits

Summary

NG Bailey Facilities Services are currently recruiting for a Contract Administrator to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures to be based in the city centre of Manchester (Parking is available). The role is site based at City Tower, Manchester working hours are Monday to Friday, 08:00 - 16:30 (30 mins lunch).

Some of the key deliverables in this role will include:

• Provide contract operation support as required by the Account Director and Contract Management.
• Collate and maintain contract, compliance and operational documentation.
• Provide support to the financial reporting requirements, to include WiP and aged debt.
• Review & rectify invoice queries from the Finance blocked invoice reports.
• Collate and draft the monthly reports as required.
• Update quote log & track client approvals.

What we're looking for

An experienced Administrator with a strong administrative or customer service background, the ability to problem solve, prioritise requests and thrive under pressure while maintaining the utmost regard for customer service.

You will hold current qualifications to work as an Administrator, including:

• Experience working within an FM or Building Services environment – desirable.
• Educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent).
• IT literacy in all Microsoft packages, especially Word and Excel, to produce detailed Excel and Word reports.
• Experience of invoice reconciliation and WiP reporting.
• Previous experience of working with a recognised CAFM system (e.g., Concept, eLogbooks, Joblogic) – desirable, training will be provided.
• Logical and organised method to enable 100% completion of all works.

Benefits:

We are always evolving our benefits to ensure we attract and retain great people. Some of what you can expect includes:

• Competitive Salary + Plus Benefits
• 25 days holiday plus bank holidays (pro‑rated)
• Sick pay
• Pension with a leading provider and employer contribution
• Personal wellbeing and volunteer days
• Private medical insurance
• Free 24/7 365 employee assistance program to support mental health and wellbeing (including counselling sessions and legal advice)
• Flexible benefits to suit you: dental insurance, gym memberships, Give As You Earn, travel insurance, tax‑free bikes
• Personal development programme

Next Steps:

As a business, we’re on a journey to build a culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us:

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward‑thinking approach allows us to work on groundbreaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.