Compliance & Data Administrator

Mitie; Brighton; On-site; GBP 30,000 - 40,000; Full time

Job summary

A facilities management company in the UK is seeking a Compliance & Data Administrator to ensure compliance is well-documented and maintained. The ideal candidate will leverage data analytics for proactive maintenance, manage compliance documentation, and improve internal processes. Strong proficiency in Microsoft Excel and excellent communication skills are essential for this role. The company emphasizes a positive safety culture while supporting continuous improvement.

Qualifications

• Strong understanding of compliance and safety management systems.
• Excellent organisational skills.
• Skilled in process review, improvement and implementation.

Responsibilities

• Maintain digital records for all building disciplines.
• Leverage data to identify anomalies in performance.
• Perform audits of site data for compliance status.
• Proactively flag non-compliance risks.
• Lead initiatives to improve efficiency.

Skills

Proficient in Microsoft Excel

Document control systems

Analytical mindset

Attention to detail

Effective communication

Job description

Job Title: Compliance & Data Administrator

Role Overview

We are looking for a Facilities Compliance & Data Administrator to ensure compliance is maintained and efficiently documented. The ideal candidate must be Proficient in Microsoft Excel and document control systems with a proactive analytical mindset and a focus on continual improvement.

Key Responsibilities

• Statutory Compliance documentation management: Maintain digital records for all building disciplines, such as fire safety, water hygiene (L8), gas, and electrical certifications etc.
• Facilities Data Analytics: Transition from reactive to proactive maintenance by leveraging data to identify anomalies in building performance and equipment lifecycles.
• Reporting & Validation: Perform audits of site data to provide leadership with accurate, real-time reports on the estate's compliance status.
• Risk Mitigation: Use trend analysis to proactively flag non-compliance risks, ensuring all sites meet HSE (Health and Safety Executive) and industryli>

Process & System Improvement

• Lead initiatives to improve efficiency and modernise site systems, including enhanced use of Audit tools, the development of advanced Excel tools, and the modernisation and scheduling of document reviews.
• Streamline internal processes to improve data accuracy, accessibility, and compliance tracking.
• Maintain and update trackers, ensuring service reports are accurately reviewed, filed, and actioned.

Skills & Competencies

• Willing to develop a strong understanding of compliance and safety management systems.
• Excellent organisational and documentation skills with attention to detail.
• Skilled in process review, improvement, and implementation.
• Effective communicator with both client and internal stakeholders.
• Supported a positive safety culture through proactive engagement and training management.