Company Secretary Assistant

Canopius; London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

A leading global insurer in London seeks a professional to support the Company Secretary team in maintaining high corporate governance standards and ensuring compliance with statutory requirements. Key responsibilities include assisting with statutory compliance for UK subsidiaries, maintaining corporate records, and supporting board meetings. Relevant qualifications and strong analytical skills are essential. This role includes a comprehensive benefits package and a hybrid working model.

Benefits

Hybrid working

Competitive salary

Non-contributory pension

Discretionary bonus

Health and dental insurance

Qualifications

• Ideally CGI qualified or partly qualified, with relevant work experience.
• Knowledge of the Companies Act, UK Corporate Governance Code, or Wates Corporate Governance Principles.
• Strong written and analytical skills with keen attention to detail.

Responsibilities

• Assist with statutory compliance work for UK subsidiary companies.
• Maintain the global entity management system to keep subsidiary details up to date.
• Arrange for the preparation and execution of corporate resolutions.

Skills

CGI qualified or partly qualified

Knowledge of the Companies Act

Strong written and analytical skills

Excellent administrative skills

Excellent interpersonal skills

Ability to work under pressure

Tools

MS Office

Diligent Entities

Diligent Boards

Job description

Job Description

The Role

The role will support the Company Secretary team in ensuring that the Group maintains high standards of corporate governance across all its entities and complies with all statutory requirements. The role involves supporting key governance projects and being an integral part of the department's change process.

Responsibilities

• Assist with statutory compliance work for UK subsidiary companies, ensuring timely filing at Companies House and maintenance of corporate records.
• Maintain the global entity management system (Diligent Entities) to keep details of Group subsidiaries up to date and support the production of the Group Structure Chart.
• Arrange for the preparation and execution of corporate resolutions, powers of attorney, and proxies, including notarisation and/or apostille if required.
• Assist with administration and support for Board and Committee meetings, including paper collation and uploading to the board meeting platform (Diligent Boards).
• Coordinate and support the creation and maintenance of the Group's annual board and committee meeting calendar, in collaboration with the Assistant Company Secretary.
• Manage the calendar of the Independent Non-Executive Directors (INEDs).
• Assist with completing KYC, statutory, and regulatory forms and documents required by registrars, agents, banks, and clients, with support from the Assistant Company Secretary.
• Support the day-to-day administration of boards and committees.

Skills and Experience

• Ideally CGI qualified or partly qualified, with relevant work experience.
• Knowledge of the Companies Act, UK Corporate Governance Code, or Wates Corporate Governance Principles.
• Strong written and analytical skills with keen attention to detail.
• Excellent administrative skills, proficiency in MS Office, and experience with Diligent Entities and Diligent Boards is a plus.
• Excellent interpersonal skills, capable of communicating at all levels, including with Directors and senior management.
• Ability to work under pressure and meet deadlines.

Our Benefits

We offer a comprehensive benefits package focusing on overall wellbeing, including hybrid working, a competitive salary, non-contributory pension, discretionary bonus, health and dental insurance, and other benefits supporting financial, physical, social, and psychological health.

About Us

Canopius is a global specialty lines (re)insurer and a leading Lloyd’s of London insurer with offices worldwide. We foster a positive culture that encourages authenticity, growth, and inclusivity. Our offices are located in the heart of the City of London, with a flexible, hybrid working model. We are committed to equal employment opportunities and creating a discrimination-free work environment. We welcome applicants from diverse backgrounds and make reasonable adjustments during recruitment and employment.