Commercial Administrator

Allstaff; Hamilton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Service Commercial Coordinator for their Commercial Team based in Hamilton. This role involves managing service visits, invoicing, and ensuring smooth communication with clients. Candidates should have experience in invoicing and proficiency in Microsoft 365. Flexible working hours and a salary starting at £27,000 are offered.

Benefits

Free parking

Life insurance

Store discount

Qualifications

• Previous experience in invoicing is preferred.
• Confidence in making independent decisions.
• Ability to manage workload effectively.

Responsibilities

• Ensure service visits are verified within 24 hours.
• Cost and submit completed jobs for invoicing.
• Handle queries from clients and internal teams.

Skills

Invoicing experience

Proficiency in Microsoft 365

Strong problem-solving

Excellent communication

Job description

Overview

Allstaff Office Division are delighted to bring to the market the role of Service Commercial Coordinator. Allstaff is seeking a suitable candidate on behalf of our client to join the Commercial Team within a busy Service department based at their Head Office in Blantyre.

Responsibilities

• Reporting to the Service Commercial Manager, you will be responsible for ensuring all service visits are closed and verified within 24 hours, accurately costing completed works, and submitting invoices within the required timescales and formats.
• Review, close and verify all visits and move to relevant status on internal system.
• Cost and submit all completed jobs for invoicing in required format.
• Review and address all invoice related queries efficiently.
• Resolve invoicing queries preventing invoicing delays.
• Ensure all jobs are completed and submitted on the relevant client web portals.
• Process and verify engineers’ weekly timesheets before submitting to payroll.
• Handle telephone and email queries from clients and internal teams.
• Contribute to ISO Business Management system.

Essential Criteria

• Previous experience in invoicing (preferred).
• Proficiency in Microsoft 365 applications, particularly Excel.
• Confidence in making independent decisions.
• Strong problem-solving skills.
• Ability to work on your own initiative and manage your workload effectively.
• Excellent communication skills, with the ability to interact with individuals at all levels of the business.

Salary and Hours

Salary: Full Time Salary from £27,000 DOE (pro rata for part-time hours)

Hours: Flexible – 21 to 40 hours per week, over 3 to 5 days

Other Information

Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using software solution providers and back-office support.

Job Types

• Full-time
• Part-time
• Permanent

Benefits

• Free parking
• Life insurance
• On-site parking
• Store discount

Work Location: In person