Clinical Team Administrator

Tees, Esk and Wear Valleys NHS Foundation Trust; West Carr; On-site; GBP 25,000; Full time

Job summary

A healthcare organization in the United Kingdom is seeking a Clinical Team Administrator for its Health and Justice Service in HMP Humber prison. The role involves organizing meetings, managing communications, and supporting the multi-disciplinary team with administrative tasks. Candidates need strong IT and organizational skills, alongside a Diploma in Business Administration or equivalent, and must be UK residents for over 3 years. Offers a salary of £24,937 per annum and generous NHS benefits.

Benefits

Generous annual leave package

NHS pension scheme

Training and development opportunities

Qualifications

• Excellent IT skills and organisational abilities are crucial for the role.
• Good understanding of information systems is necessary.
• Experience with SystmOne is an advantage.

Responsibilities

• Organise meetings for the multidisciplinary team.
• Answer phone calls and manage the team inbox.
• Minute clinical meetings and provide dictation support.

Skills

Excellent IT skills

Organisational skills

Knowledge of information systems

Microsoft Office applications

Ability to work under pressure

Education

Diploma/NVQ Level 3 in Business Administration

Key skills in literacy and numeracy Level 2

Tools

SystmOne

Job description

Role Overview

An exciting opportunity has arisen for a Clinical Team Administrator to join the Health and Justice Service based in HMP Humber prison. In this role, you will be a part of our multi‑disciplinary team who work closely together in order to give the best holistic care to our service users. You will be based in the prison working closely amongst the team. If you are looking for a new challenge, enjoy variety in your work and are want to be part of a team striving to make a difference, we welcome your application for this role. Hybrid working is not supported in this role – the post holder will be required to work on site, Monday‑Friday. Due to the nature of the role, offers of employment will be subjected to additional vetting and security checks.

Key Responsibilities

• Organising meetings for the multidisciplinary team.
• Answering the phone.
• Attending team huddles.
• Monitoring a shared inbox and minuting clinical meetings.
• Providing dictation support to clinical staff.
• Support the multi‑disciplinary team with general administrative duties.

Qualifications & Experience

The successful candidate will need to have excellent IT and organisational skills, a good knowledge and understanding of information systems and comprehensive knowledge of Microsoft Office applications. SystmOne experience would be an advantage although training will be provided. The post requires a Diploma/NVQ Level 3 in Business Administration or equivalent (or willingness to achieve within an agreed timescale), and key skills/functional skills in literacy and numeracy Level 2 or O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role. The team operates in a fast‑paced environment, so the ability to work under pressure to meet deadlines with a flexible and motivated attitude is essential. Applicants must have resided in the UK for more than 3 years at the time of applying due to prison vetting guidelines.

Eligibility & Visa Sponsorship

We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here: Skilled Worker visa: Your job – GOV.UK (www.gov.uk) and for the Health and Care Worker visa here: Skilled Worker visa: eligible healthcare and education jobs – GOV.UK (www.gov.uk).

Trust and Workplace Information

Tees, Esk and Wear Valleys NHS Foundation Trust is committed to the protection of staff, service users and visitors to the Trust from second‑hand smoke and currently operates a no‑smoking policy which ensures all buildings and grounds are smoke free.

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby. From education and prevention, to crisis and specialist care – our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for. We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health. We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it. We won't rest until everyone in our region has the mental health care they need, to lead their best possible life.

Benefits and Development Opportunities

With a starting salary of £24,937 per annum, a generous NHS pension scheme, a fantastic annual leave package (an initial 27 days annual leave plus bank holidays if new to the NHS) and access to other NHS staff benefits and discounts, it is fair to say that this job has a lot to offer. There are many training and development opportunities available, giving you the opportunity for career progression and development into other areas of work should you wish to do so. Staff recognition is very important to us – we work closely with colleagues from across the Trust to support development, the staff voice and to recognise teams and individuals through our Greatix and Star Award schemes, highlighting the outstanding work being done every day. We recognise that Administrators and professionals are a valuable asset to our organisation. We understand that they have a key role in the support and delivery of our services and that their contribution helps us in achieving our aim of consistently providing safe and high‑quality care for our service users. The kind of care we would want for ourselves and for our loved ones. Our organisation is on a 'Journey to Change' and as part of this journey, creating a great experience for our staff is one of three big goals. Ultimately our aim is to be a proactive, responsible and mindful employer, recruiting, retaining and training our people, for the right roles, at the right time.

Welcome and Start Dates

Here at Tees, Esk and Wear Valleys Foundation NHS Trust, we want you to have a positive experience when you start your new role with us. To ensure you have a great welcome, for all new starters joining the Trust, we offer two start dates per month – the 1st and 3rd Mondays of that month.