Clinical Secretary

NHS; Kirkby-in-Ashfield; On-site; GBP 24,000 - 27,000; Part time

Job summary

A healthcare trust in the UK is seeking a Clinical Secretary to provide vital administrative support within the Older People Care Unit. The role requires experience in diary management and a strong understanding of patient information systems. The position is part-time with a fixed-term contract, offering a salary range of £24,937 to £26,598 per annum, pro rata. This is an excellent opportunity to be part of a dedicated team making a difference in the community.

Qualifications

• Experience of working within NHS.
• Diary management experience required.
• Knowledge of patient information systems.

Responsibilities

• Provide efficient reception, secretarial and administrative support.
• Produce high-quality reports with deadlines.
• Manage diaries and take messages.
• Facilitate meetings when required.
• Ensure timely processing of patient referrals.

Skills

Interpersonal skills

Admin skills

Telephone manner

Numeracy and literacy

Education

Typing Qualification RSA/OCR or equivalent

NVQ Business Admin Level 3

ECDL

Medical Terminology/Audio Typing

Job description

Go back Nottinghamshire Healthcare NHS Foundation Trust

Clinical Secretary

The closing date is 01 October 2025

An exciting opportunity has arisen for a Clinical Secretary position within Older People Care Unit. The position is based within our Younger Onset Dementia Service.

This post is for an experienced professional secretary who has a flexible approach to work and also has the ability to prioritise and work on their own initiative.

Job responsibilities

• The main duties will be to provide an efficient and comprehensive reception, secretarial and administrative support to the medical and clinical team within the Younger Onset Dementia Service between the core hours of 8am to 5pm.
• Producing high quality reports with agreed deadlines.
• Diary management, message taking.
• Facilitating meeting/investigations/disciplinaries when required.
• There will be an expectation to work flexibly to ensure office cover.
• Ensure patient referrals are processed timely.

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Person Specification

Physical Rrquirements

• Requirement for sitting in restricted position for period of time

Qualifications

• Typing Qualification RSA/OCR or equivalent level of experience
• NVQ Business Admin Level 3
• ECDL
• Medical Terminology/Audio Typing

Training

• MS packages/minute taking

Experience

• Diary management, previous experience
• Experience of working within NHS
• Knowledge of patient information systems

Skills

• Interpersonal skills, admin skills, telephone manner, numeracy and literacy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

General Management Suite, 76 Portland Street

£24,937 to £26,598 a year per annum (pro rata for part time)

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

186-963-25-MH-A

Job locations

General Management Suite, 76 Portland Street