CLERICAL ASSISTANT

HIJOBS; Fort William; On-site; GBP 20,000 - 25,000; Full time

Job summary

A local law firm seeks a reliable and organized Clerical Assistant for a 12-month fixed-term maternity cover contract. You will support daily operations, including answering calls, greeting clients, managing correspondence, and assisting legal staff. Ideal candidates should have strong customer service and communication skills, with an attention to detail. Experience in audio typing is a plus, but training will be provided. This position is based in Fort William and requires a welcoming attitude and good computer literacy.

Qualifications

• Comfortable dealing with the public.
• Ideally experienced in audio typing, though not essential.
• Training provided for required skills.

Responsibilities

• Answer and direct telephone calls professionally.
• Greeting clients and visitors at the reception.
• Managing incoming and outgoing post and emails.
• Filing, photocopying, and scanning legal documents.
• Maintaining accurate records and databases.
• Assisting Solicitors and Legal Secretaries with administrative tasks.
• Audio typing of correspondence and case notes.

Skills

Customer service skills

Communication skills

Attention to detail

Computer literacy

Job description

Our friendly team is looking for a reliable and organised Clerical Assistant to join us on a 12-month fixed-term (Maternity Cover) contract to support our day-to-day operations.

Duties include:

• Answering and directing telephone calls in a professional manner
• Greeting clients and visitors, ensuring a welcoming reception
• Managing incoming and outgoing post and emails
• Filing, photocopying, and scanning legal document
• Maintaining accurate records and databases
• Assisting Solicitors and Legal Secretaries with administrative tasks
• Audio typing of correspondence, legal documents, and case notes

The ideal applicant must be comfortable in dealing with the public and have good customer and communication skills. Attention to detail and computer literacy are an integral part of the position. Experience of audio typing would be an advantage but not essential as training will be provided.

Applicants should send their CV:

• By e-mail to Carol Ross at [e-mail]
• By post to our office at 38 High Street, Fort William, PH33 6AT