Care Home Admin

Gold Care Homes; Hatfield; On-site; GBP 40,000 - 60,000; Full time

Job summary

A reputable healthcare facility in Hatfield is seeking a dedicated Receptionist to manage reception duties, handle financial invoicing, and support management tasks. Ideal candidates will have strong reception skills and proficiency in Microsoft Office. This position offers a salary starting from £24,000 per annum along with various employee benefits including an Employee Assistance Programme and opportunities for professional development.

Benefits

Employee Assistance Programme

Perkbox

Employee of the Month

Long term service awards

Blue Light Card

Professional Development

Refer a Friend

Qualifications

• Experience with reception duties and administrative tasks is essential.
• Proficiency in Microsoft Office applications is required.
• Ability to maintain confidentiality in all interactions.

Responsibilities

• Manage general reception duties and greet visitors.
• Prepare and submit payroll summaries and timesheets.
• Handle financial invoicing and resident documentation.

Skills

Reception skills

Microsoft Office proficiency

Record keeping

Communication skills

Confidentiality

Job description

About Our Home

Nestled in the heart of Hatfield, the Hatfield Nursing Home is a tapestry of memories, comfort, and vibrant living. With 118 en-suite rooms, our residents find joy in the nostalgic notes of our retro sweet shop, the lively buzz of our pub, and the tranquility of our landscaped garden. Whether it’s a movie night, a dance class, or simply a moment of reflection in our wheelchair-friendly garden, Hatfield Nursing Home crafts a world where every resident feels cherished. Here, personalized care meets the joys of community, creating a home where every day is a celebration of life.

What you will be doing!

• General reception duties, taking calls, transferring to departments, greeting visitors


• Duties will include general correspondence, telephone enquiries and reception duties, preparation of timesheets and submission of summaries relating to payroll, record keeping and taking minutes of meetings.


• To provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times


• To support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetings.


• To coordinate the duty rota, liaise with Bank and Agency staff when required.


• To sort and distribute mail accordingly throughout the Home.


• You will support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete.


• Keep accurate records of all relevant residents’ documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoices.


• Provide all financial invoicing and information to clients (or next of kin) including sundry invoices. Liaise where necessary to resolve queries and corrections and follow-up any unpaid invoices.


• Maintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoiced.


• Process Social Services Assessment forms. Invoice and liaise where necessary with Social Services’ Finance department. Chase late payments.


• Provide monthly summary of invoices issued and payments received to Head Office All management information to be supplied to line manager monthly.


• Prepare and submit data relating to petty cash and wages totals-monthly


• Match supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for payment. Liaise with suppliers on queries and refer to home manager where problems exist.


• Provide an efficient telephone and reception service to the general public and relatives /visitors to the home.


• Attend training courses and sessions as required.


• Maintain client, staff and business confidentiality at all times.


• Prepare and maintain stationary orders, stock and records.


• To answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the home.


• To ensure all internal and external customer interactions are met with a welcoming and professional manner.

Benefits

• Salary from £24,000 per annum


• Employee Assistance Programme


• Perkbox


• Employee of the Month


• Long term service awards


• Blue Light Card


• Professional Development


• Refer a Friend