Buying Assistant

Pets at Home Limited; England; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading pet retailer in England is seeking a Buying Assistant to support the Buying Team with administration tasks. Applicants should be highly organized and detail-oriented, comfortable managing cross-functional tasks, and proficient in Microsoft Excel. This role includes managing the promotional process, liaising with suppliers, and maintaining data integrity. Opportunities for self-development and creativity are available.

Qualifications

• Passion for administration is essential.
• Used to working in a busy office environment.
• High attention to detail required.

Responsibilities

• Manage workload and to-do list across teams.
• Facilitate range review process for launches.
• Support with yearly trade plan and reporting.
• Manage promotional processes and price changes.
• Liaise with suppliers and manage communications.
• Conduct competitor store visits.

Skills

Detail oriented

Highly organized

Strong verbal and written communication

Customer service

Tools

Microsoft Excel

SAP

Job description

Overview

As a Buying Assistant, you will support the wider Buying Team with high volumes of administration, such as setting up new lines on our database and accurately loading promotions. You should be detail orientated, highly organised and work well with deadlines. You will also be liaising with the wider business including our Data and Tech teams. This is a great role if you're looking to take a step into the world of Buying, however, it's equally a great role if you love administration too. There are lots of opportunities for self-development and stakeholder management and you will also have the opportunity to be more creative once settled into the role.

Responsibilities

• Prioritising and managing workload and to-do list, managing expectations cross-functionally
• Helping to facilitate the range review process ensuring that the team adheres to the critical path to ensure on time launches
• Supporting Category Planning Managers with admin for yearly trade plan including promotional data reporting, maintenance of forecasting documents & follow up actions with the trading team
• Playing a key role in the management of the promotional process, ensuring that the promo planner is up to date, chasing supplier information, uploading agreed promo forms and checking accuracy
• Managing the price change process from start to finish, including updating the price change tracker, completing price change forms and ensuring prices are loaded onto the system
• Managing the new line process, requesting new line forms from suppliers, accurately setting up products within the required timings
• Creating and managing a range documents and maintaining data integrity in line with company targets
• Liaising with suppliers and managing tasks around our core trading calendar, developing relationships with the supplier base
• Managing sample process, involving requesting, reviewing and managing all samples for the category
• Providing great customer service to both Store and Support Office colleagues through speedy and accurate issue resolution
• Attending and taking comprehensive and detailed meeting notes and actions
• Conducting competitor store visit reports and feeding back to the team
• Preparing for all stores communications for final sign off by the Buyer
• Production of specific financial reports for the weekly trading meeting
• Producing ad hoc reports and gathering information as instructed by the Buyer

This is a busy administrator role, so a passion for administration is essential. You should be used to working in a busy office environment. Microsoft packages are used daily, especially Excel, and you should be comfortable across the board. SAP is also used frequently but, whilst it would be advantageous for you to have worked with SAP previously, it's not essential.

This is a critical role within the Buying team and you must have a high attention to detail. Working with various teams across the business you should have strong verbal and written communication skills.

Pets just see people. They aren't biased and they don't discriminate. We take our inspiration from pets, and we value and respect difference in all its forms. Our aim is to reflect the diversity of the communities we operate in, and every colleague can help us achieve this. We encourage our people to be themselves so even if your skills and experience don't perfectly align, if you think you can make a unique contribution through your values and behaviours, we want to hear from you!