Buying Admin Assistant

Phase Eight; City Of London; On-site; GBP 22,000 - 28,000; Full time

Job summary

A well-known fashion brand in London is seeking a Buying Admin Assistant to support the Senior Buyer. Responsibilities include tracking product timelines, managing samples, and analyzing market trends. Ideal candidates will be highly organized, eager to learn, and eager to contribute to the brand's success. This position offers a competitive employee discount and generous holiday entitlement.

Benefits

70% Employee Discount

Up to 28 days holiday

Financial and Wellbeing assistance

Enhanced Maternity package

Virtual GP service

Qualifications

• High motivation and proactive attitude, always looking for ways to contribute and learn.
• Any exposure to a buying environment is a bonus.
• Strong commercial mindset and desire to contribute.

Responsibilities

• Track timelines and ensure smooth product lifecycle.
• Manage sample organization and preparation for meetings.
• Analyze competitor activity and seasonal trends.
• Coordinate and prepare for range sign-off meetings.

Skills

Organizational skills

Communication skills

Resourcefulness

Ability to work under pressure

Eagerness to learn

Job description

Are you interested in fashion and have a curiosity about the buying journey? Do you thrive on organisation and enjoy working hands‑on with product? If so, this could be your perfect first step into buying at Phase Eight.

As the Buying Admin Assistant within the Woven Tops and Jersey team, you'll be right at the heart of how our Phase Eight collections come to life. You'll be a vital assistance to the Senior Assistant Buyer and Senior Buyer on the department, directly contributing to the development and delivery of our Woven Tops and Jersey range that sets our brand apart.

What You'll Do

• As the Buying Admin Assistant, you’ll be the go‑to‑person for the critical path, tracking timelines and ensuring every stage of the product lifecycle runs smoothly and efficiently.
• You’ll take ownership of sample management, from organisation and tracking to preparing samples for meetings, ensuring everything is in the right place at the right time.
• You’ll actively contribute to analysing competitor activity and the latest seasonal trends, helping us stay ahead of the curve and inform our future Phase Eight collections.
• As the Buying Admin Assistant, you’ll play a key role in coordinating and preparing for range sign‑off meetings, managing our systems and processes that keep our department moving forward seamlessly.
• Immersing yourself in the Phase Eight brand, you’ll gain deep knowledge of our business and actively contribute to the creation of a profitable Woven Tops and Jersey range.

Who You'll Be

You’ll be highly organised, with a strong eye for detail and for keeping things on track. Most importantly, you're eager to learn and soak up knowledge from our experienced Buying team from day one.

While any exposure to a buying environment (through work, placements, or intern‑level work) would be a bonus, it's not essential. We're looking for someone who brings:

• A commercial mindset and a desire to contribute to the success of the Phase Eight brand.
• Resourceful communication skills, enabling you to build strong relationships with colleagues and suppliers.
• The ability to remain calm and focused under pressure, thriving in a fast‑paced environment.
• High motivation and a proactive attitude, always looking for ways to contribute and learn.

What’s in it for you

• Across the TFG Brands, we pride ourselves on having our people at the heart of everything we do. We will give you the tools and the time to develop your career in the direction you want to go. Alongside that, we have some great benefits which include:
• Phase Eight Employee Discount of 70%, and 50% discount with Hobbs and Whistles, as per the TFG Brands Discount Policy
• Up to 28 days holiday entitlement per annum in addition to the usual public and bank holidays
• Financial and Wellbeing assistance
• Enhanced Maternity package
• Virtual GP service – unlimited access 24 / 7
• Plus much more!

About Us

At TFG Brands We Care, We Connect, We Collaborate and We Create. We have four brands in our portfolio : our iconic fashion brands Phase Eight, Whistles and Hobbs as well as our luxury Homewares brand Inside Story. We aren’t stopping there though, we have plans to grow beyond this in multiple retail sectors.

TFG London Inclusion and Diversity statement of commitment

At TFG London and across all our brands we are committed to creating an inclusive culture thatwelcomes, develops and celebrates a diversity of backgrounds, experiences, cultural references and ideas and opinions within our business.

We are working together to ensure our environment is one where difference is not only respected but encouraged and celebrated and people can bring their authentic, unique selves to work, where their contribution is valued, ability enhanced, and perspective appreciated.