Business Support Officer

The James Hutton Institute; Dundee; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading research organisation in Dundee is seeking an experienced Administrative Support professional. The role involves delivering comprehensive administrative support, managing communication with stakeholders, and adapting to changing priorities. Strong organisational skills and proficiency in MS Office, including Outlook, Word, Excel, and PowerPoint, are essential. This fixed-term position focuses on enhancing operational workflows and contributes to projects that support the institute's mission regarding land use issues.

Benefits

Diversity and equality commitment

Flexible working options

Stonewall Diversity Champion membership

Athena SWAN Silver Status

Qualifications

• Experience providing administrative support to various stakeholders.
• Proficiency in MS Office, especially Outlook, Word, Excel, and PowerPoint.
• Strong organisational and time management skills.

Responsibilities

• Provide comprehensive administrative support to departments and managers.
• Manage data reporting, diary management, and document preparation.
• Communicate with internal and external stakeholders.
• Organise travel and accommodation.
• Support financial processes like purchase orders and invoices.
• Manage onsite space and inventories.
• Contribute to service improvement projects.
• Adapt to changing priorities and tasks.

Skills

Administrative support

Meeting and event planning

Organisational skills

Time management

MS Office proficiency

Communication skills

Attention to detail

Job description

The Vacancy

Are you looking for a challenging, rewarding and meaningful business support role at an organisation that’s tackling global land use issues and exploring solutions to the multiple crises relating to climate, biodiversity, food security and energy? The James Hutton Institute is a well-respected and globally recognised independent research organisation, delivering fundamental and applied science to drive the sustainable use of land and natural resources.

The ideal candidate will have experience of providing administrative support to a range of internal and external stakeholders, have the ability to plan and organise meetings and events and demonstrate flexibility and willingness to support change within the organisation. You should have the ability to work independently with strong organisational and time management skills. You must be proficient in MS Office Software specifically Outlook, Word, Excel and PowerPoint. Excellent communication skills and attention to detail are essential.

The post is based at our Invergowrie site; however you may be required to travel to other locations as and when required. This post is fixed term for 12 months.

Some of the main duties of the postholder include :

• Provide comprehensive administrative support to departments, teams and managers, including event planning, as required to support business needs.
• Manage and assist with data management reporting, annual reports, diary management, minute-taking, document preparation, and departmental and / or other planning and coordination to meets the needs of the organisation.
• Communicate directly with internal and external stakeholders.
• Organise travel and accommodation as required.
• Support financial processing such as raising purchase orders, processing invoices, and monitoring budgets.
• Manage onsite space, particularly science department office space, and office supplies, equipment, and inventories.
• Support implementation of business support procedures and operational workflows
• Contribute to service improvement projects and initiatives as needed.
• Work flexibly to adapt to changing priorities and tasks.

A full list of duties and essential skills and qualifications can be found in the attached job description and person specification.

Our Commitment to Equality and Diversity

We will not consider the use of 3rd party recruitment agencies for the sourcing of candidates for this position.

The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The James Hutton Institute is a : Stonewall Diversity Champion; Athena SWAN Silver Status Holder; Disability Confident Committed Employer and a Living Wage Employer.

The James Hutton Institute is Happy to Talk Flexible Working.