Business Support Co-Ordinator

Xodus Group; Aberdeen City; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading global energy consultancy in the UK is looking for a Business Support Co-Ordinator. The successful candidate will provide vital administrative support and coordinate business functions to ensure efficient operations. Responsibilities include managing collaboration tools, supporting project requirements, and assisting with business development activities. Strong communication, IT proficiency, and teamwork skills are essential. This role offers a competitive salary and flexible working conditions to promote work-life balance.

Benefits

Market competitive salary

Flexible working arrangements

Comprehensive health benefits

Company pension scheme

Qualifications

• Demonstrable experience in a similar role or transferable skills.
• Ability to prioritize, plan, and manage workload.

Responsibilities

• Administer and maintain business collaboration tools.
• Co-ordinate purchase requests and invoices.
• Support the Vice President with administrative tasks.

Skills

Teamwork

Excellent communication skills

IT proficiency in Microsoft Office

Time management

Document control knowledge

Tools

SharePoint

Microsoft Teams

Job description

Base Location : Aberdeen Edinburgh Glasgow or London

Business Unit3>

Part of Xodus Group Evolv Energies is at the forefront of major international projects where we bring a unique integrated perspective and specialist engineering expertise to support offshore developers investors and the wider construction and installation supply chain through Concept Pre-FEED FEED and Detailed Design and also across Construction and Installation activities predominately in relation to offshore wind interconnectors and energy transition projects.

Role

The Business Support Co-Ordinator will report to the Vice President whilst working closely with the Evolv Energies leadership team. This key support role will provide high quality effective and efficient administration support to facilitate the daily business operations.

Primary Roles & Responsibilities

• Business Administration
  • Administering and maintaining business collaboration and reporting tools such as SharePoint Teams and other Microsoft applications.
  • Structuring and maintaining filing structures to support the various business activities.
  • Conducting weekly timesheet reports and supporting associated timesheet queries as necessary.
  • Co-ordinating purchase request forms purchase orders and raising invoices to ensure smooth and timely business operations.
  • Liaising with business support functions as required to support business operations.
• Business Development & Sales
  • Support the administration and co-ordination of supplier registration activities as well as assisting with the preparation of proposal and tender submissions.
• Projects
  • Support the administration and co-ordination of project requirements as required.
• Team Support
  • Support the Vice President and broader leadership team with various administrative tasks as required including preparation and organisation of assigned meetings (including taking minutes and tracking actions).

Role Requirements

• A can do attitude and willingness to work with a team at all levels.
• Demonstrable experience in a similar role or able to clearly demonstrate transferable skills.
• Excellent communication skills both written and verbal.
• High level of IT proficiency in Microsoft Office applications and collaboration tools i.e. SharePoint.
• Good time management skills being able to prioritise plan and manage own workload.
• Experience of working in a project driven environment and be familiar budgets & invoicing.
• Knowledge of document control process and systems.

Salary and Benefits

• It goes without saying that we offer a Market Competitive Salary to ensure that you know your efforts and inputs are valued.
• We are a diverse inclusive respectful and welcoming place to work.
• We have enhanced parental and shared parental leave pay policies available from day one of employment.
• We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home.
• We offer a Company pension scheme to allow you to save for your future.
• We have a number of comprehensive health and wellbeing benefits available for you and your family including Private Medical Insurance Cash Plan Employee Assistance Programme and Life Insurance.

About Xodus Group & Evolv Energies

At Xodus we are a global energy consultancy powered by the expertise and experience of our unique and diverse people.

Part of Xodus Group Evolv Energies deliver Concept Pre-FEED FEED and Detailed Design services and also Construction and Installation engineering services predominately in relation to energy transition offshore wind interconnectors and subsea cable projects and associated infrastructure.

Our Commitment to Diversity & Inclusion

Xodus Group is committed to promoting a diverse and inclusive culture whereby everyone has a strong sense of belonging and can be themselves at work. We believe diversity drives innovation and we continually work to grow our network of people to give us the chance to be the best company that we can.

We promote the freedom to work flexibly by empowering people with the autonomy to choose where and when to work and providing them with the technology to be connected to colleagues.

Our Commitment to Wellbeing

Xodus Group is committed to providing a healthy working environment and strives to continuously improve the quality of working life of our employees their families and others who work closing with us. We do this through the integration of wellbeing throughout all business activities to create a working environment and culture that is compatible to the wellbeing of all our colleagues.

To apply for this role please complete the application form by attaching your CV and cover letter outlining your experience and what you would bring to the role. The closing date for this role is 23rd October 2025.

We look forward to receiving your application!

Employment Type

Full-Time

Experience

years

Vacancy

1