Business Coordinator, BBC Sounds

BBC; London; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

A leading broadcasting organization in London is seeking a Business Coordinator to support teams in delivering digital content. This part-time role involves booking freelancers, managing budgets, and ensuring smooth operations within the department. Ideal candidates will have strong organizational skills and recent experience with booking systems. The position offers flexibility and opportunities to grow within the organization.

Qualifications

• Strong experience in booking freelancers using a booking system.
• Experience with raising purchase orders and tracking budgets.
• Ability to prioritize workload and respond quickly to issues.

Responsibilities

• Coordinate booking of freelancers and manage contracts.
• Handle purchase orders and track invoices.
• Support team initiatives and manage office logistics.

Skills

Booking freelancers using Smartbook

Raising purchase orders using Ariba

Organizational skills

Proactive problem-solving

Attention to detail

Interpersonal skills

Communication skills

Job description

Job Details

JOB BAND: C

CONTRACT TYPE: Fixed-term until mid March 2026, 3 days per week - Part-time role

DEPARTMENT: BBC Sounds

LOCATION: London – Hybrid 3 days per week. Occasional trips to Salford may be required to meet with team members based there

PROPOSED SALARY RANGE: £30,000 - £40,000 pro rata depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

Interviews are likely to be held on Thursday 9th October.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

Job Purpose

Are you passionate about supporting teams to get things done and experienced in business support? As a Business Coordinator you play a vital role in enabling Sounds teams to deliver content and projects to help grow our digital audio listening. You will book new freelancers, raise payments, help new starters and organise team initiatives. It’s a great fit for someone with strong experience in a range of business activities who enjoys responding to different ad hoc requests to enable the smooth running of the department.

Why Join The Team

This role joins a small business team at the centre of Sounds, so is a fantastic opportunity to apply your existing business skills to a new area and support one of the BBC’s priority goals to grow digital audiences. You will be in a position to get to know the whole operation and explore areas of interest. Development of our staff, flexible working and valuing each other’s contributions are important for our team culture.

Your Key Responsibilities And Impact

• Book freelancers using Smartbook (the BBC’s freelance booking system), including working out the correct contract type to use
• Raise payments including purchase orders via Ariba system and chase up invoices
• Maintain accurate information for the team, including logging costs on Excel budget tracker
• Lead coordination of our starters and leavers process to ensure people start in Sounds smoothly
• Office support in London including logging any issues with equipment/furniture; receiving or sending equipment out to staff via Post room
• Support with ad hoc staff events and team initiatives
• Respond to ad hoc business support queries, proactively tracking down the solution

Essential Criteria

YOUR SKILLS AND EXPERIENCE

• Strong recent experience of booking freelancers using Smartbook (or similar freelance booking system); understanding of the different freelance contract types
• Strong recent experience of raising purchase orders using Ariba system (or similar purchase order system)
• Organised, with ability to prioritise own workload effectively
• Proactive – able to spot issues, respond quickly when needed and work through to resolve
• Track record showing high attention to detail and accuracy, with experience working with budgets using Excel
• Strong interpersonal skills – able to build good working relationships
• Good communication skills both orally and in writing

Desired But Not Required

• Interest in audio
• Able to think creatively in response to changing needs
• Experience of handling sensitive data
• Ability to use own initiative with minimal supervision
• Experience of office software packages

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

For any general queries, please contact: [e-mail]

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.