BUCS Administrator - Campus Services - 59668 - Grade 4

University of Birmingham; Park Central; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading UK university is seeking a BUCS Administrator to enhance its sporting tradition. The successful candidate will coordinate fixtures, manage events, and ensure compliance with governing body regulations. Key skills include organizational prowess and effective communication, with a requirement for an understanding of student sports. This full-time position emphasizes a collaboration with teams and the ability to work under pressure, promising a vibrant work environment with numerous benefits and development opportunities.

Benefits

40 days paid holiday

Generous pension scheme

Occupational sick pay

Qualifications

• In-depth understanding of BUCS rules and regulations.
• Knowledge of student sport environment.
• Ability to work autonomously and collaboratively.

Responsibilities

• Coordinate fixtures for BUCS and local/national leagues.
• Liaise with staff to deliver BUCS events.
• Maintain records of budget expenditure.

Skills

Organisational Skills

Attention to Detail

Problem Solving

Good Communication

Education

GCSE Maths and English (minimum Grade C) or equivalent

Tools

Word

Excel

PowerPoint

Job description

The University of Birmingham has a proud and illustrious sporting history and we are looking to appoint a BUCS Administrator (BA) to continue this tradition. The BA will play a key role in the delivery and development of our University's BUCS teams and athletes throughout the year. The role is responsible to ensure the highest standards are met for our students and visiting teams, which includes effective support, particularly in the areas of fixtures, training, matches, events, health and safety and equipment. The BA will also support the Club Development Team's work in providing long term sustainable development of the sports club infrastructure to enhance the University of Birmingham's BUCS and National League positions., BUCS, sports fixtures and regular training administration, Birmingham has an extensive and vibrant competitive student sport programme. The BA will be responsible for the efficient planning, organisation and coordination of all club fixtures and booking of facilities for training.

Responsibilities

• Ensure the efficient co-ordination of fixtures, both British Universities & Colleges Sport (BUCS) and local/national leagues, including production of fixture lists and communication with relevant parties (UBS clubs, other Universities and their clubs and BUCS).
• Actively communicate alterations and cancellations of fixtures to other institutions and UBS teams.
• Ensure the University of Birmingham and its sports clubs meet all national governing body and BUCS rules and regulations, including but not limited to:
  • Appointment of qualified officials.
  • Provision of appropriate home facilities in partnership with UBS Operations and UoB Estates staff.
  • Coordination of appeal cases, following disputed fixtures/results, to ensure resolution within the appropriate timeframe.
  • Provision of first-aid and ambulance cover for matches and events.
  • Ensure clubs exceed minimum safety requirements.
• Liaise with Operations staff to ensure the efficient delivery of BUCS events, competitions, championships and meetings hosted by the University of Birmingham and ensure clubs meet their commitments in hosting such events.
• Organise transport for UBS clubs throughout the season to ensure cost-effective and appropriate transport is booked.
• Maintain accurate records relating to budget expenditure on items such as accommodation, transport, equipment, and facility hire.
• Attend BUCS regional meetings, BUCS Conference and any other meetings and events as necessary.
• Manage disciplinary issues raised in relation to BUCS after consultation with the Club Development Manager and the Sports Officer. Collate reports and evidence outlining key points of incidents which may occur.
• Ensure sport club webpages contain up-to-date and relevant BUCS information.

Health & Safety

• Annually review and update club risk assessments and ensure annual inventories are undertaken by sports clubs, maintaining an accurate record of all sports club equipment.
• Inform UBS H&S Adviser of new/forthcoming events to enable best practice.
• Be responsible for ensuring club committees update club constitutions, codes of practice/duty of care documents, amending existing policies to meet required standards.

Other Duties

• Be conversant with and work to UBS's Safeguarding Children and Vulnerable Adults Policy and Procedures.
• Assist the University in Open Days and participation events such as Sports Fair, Alumni Open Day and other UBS Big Events.
• Actively participate in job chats and personal development reviews; agree objectives and targets and work to achieve these within agreed timescales.
• Undertake any other duties that may reasonably be required and which can be accommodated within the post holder's grading.

Working Hours

• Average working hours are 35 hours per week.
• Expectation that during term time the post holder will work longer days on a Wednesday and some weekend work to support the business as required.
• GCSE Maths and English (minimum Grade C) or equivalent.

Knowledge

• An in-depth understanding of BUCS rules and regulations.
• Knowledge of student sport and the complexities of working in a student environment.
• Good understanding of National Governing Body competition structures and delivery methods.
• Understanding of equity and diversity relating to sporting provision, Demonstration of strong organisation skills.
• Excellent attention to detail.
• Ability to prioritise workload.
• Ability to work both collaboratively with a team and autonomously.
• Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines.
• Effective problem solving and decision‑making skills.
• Good communication skills.
• A high‑level understanding of Word, Excel and PowerPoint.
• Positive attitude towards CPD.

Experience

• An empathy with working within a student environment.
• Extensive experience in administrating sports clubs within these structures.
• Experience of successfully leading others, preferably in both direct supervision of other paid employees and of volunteers.
• Energy, commitment and enthusiasm to work evenings and weekends as required.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector‑leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University. We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high‑quality subsidised day nurseries. The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state‑of‑the‑art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens. Find out more about the benefits of working for the University of Birmingham.

We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy. You can find out more about our work to create a fairer university for everyone on our website.