Bid & Project Support Officer

Thales; Glasgow; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading global technology firm in Glasgow is seeking a Bid & Project Support Officer. In this hybrid role, you will support bid and project teams, ensuring compliance with governance requirements, and actively assisting in reporting and documentation. The ideal candidate will have experience in a bid environment and possess strong communication and organizational skills. Offering competitive benefits including flexible working hours and comprehensive support programs.

Benefits

Half day every Friday

28 days annual leave

24 hours volunteering paid

Healthcare cash plan

Pension scheme

Employee Assistance Program

Discount shopping schemes

Gym membership discounts

Qualifications

• Experience working in a Bid or Project environment as a Bid Writer, Project Assistant, or similar.
• Awareness of bid and project management phases and lifecycles.
• Ability to manage conflicting deadlines and priorities.

Responsibilities

• Ensure compliance with the governance requirements for bids.
• Support project teams by monitoring reporting obligations.
• Prepare and deliver reports to Senior Management.
• Act as the contact point for bid and project activities.

Skills

Experience in a Bid or Project environment

Proficiency in Microsoft Office

Attention to detail

Good communication skills

Job description

Location: Glasgow, United Kingdom Thales people architect solutions that are relied upon to deliver operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defensive systems for land, sea, and air. From early warning, to threat neutralisation, our platforms cover all levels from very short-range systems, to extended protection across the entire battle-space including Airspace Mobility Solutions, Vehicles and Tactical Systems and Missile Defence, Optronics, and Radar. Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across the major industries of Aerospace, Defence, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

Job title: Bid & Project Support Officer

Location: Glasgow - hybrid working arrangement – 3 days per week on site

Do you have some experience of working in a Bid or Project environment, and are looking for an opportunity to develop your career? Are you passionate about supporting successful bids and projects? Join our team as a Bid & Project Support Officer, where you'll provide comprehensive support to bid and project management teams, ensuring all aspects of governance are followed and best practices are applied.

Operating at the heart of our Bid & Project Management Office, you’ll play a vital role in enabling us to meet Optronics and Missile Electronics (OME)’s targets and goals by applying robust processes and collaborating closely across all areas of the organisation.

Core Benefits

On offer is a competitive salary and benefits package, which includes;

• Half day every Friday, usually finishing around 13:00pm

• 28 days annual leave (plus bank holidays) plus opportunity to buy up to 40 hours/year (pro rata)

• 24 hours volunteering paid for

• Healthcare cash plan

• Pension scheme

• Life cover

• 24/7 Employee Assistance Program and access to mental wellbeing app

• Employee discount shopping schemes on major brands and retailers

• Gym membership discounts

Key responsibilities

• Ensure compliance with the end‑to‑end Bid Process and tailored governance requirements for bids.

• Support project teams by monitoring Smartcore and ensuring mandatory reporting obligations are met.

• Maintain and monitor governance standards throughout the bid and project lifecycle.

• Guide stakeholders and keep local documentation updated in line with the latest requirements.

• Track bids and projects for audit and compliance purposes.

• Prepare and deliver reports to Senior Management and key stakeholders to support decision-making.

• Act as the single point of contact for bid and project activities for the job family and other key stakeholders.

• Manage onboarding/offboarding for the job family, and provide training on tools (Smartcore, e‑Gate Approvals, Digital Ops Portal).

• Coordinate meetings, maintain action registers, and facilitate Brilliant Basics sessions.

• Analyse existing processes, identify improvements, and carry out ad‑hoc duties to support business needs.

About you

• Experience working in a Bid or Project environment as a Bid Writer / Project Assistant / Project Support Officer / Project Coordinator (or equivalent).

• Awareness of bid and project management phases and lifecycles.

• Proficiency in Microsoft Office applications, such as Word, Excel, Outlook and PowerPoint.

• Accuracy of reporting and the ability to present data in a clear, summarised fashion.

• Attention to detail.

• The ability to work proactively, without supervision as well as collaboratively with the team.

• Good communication skills at all levels and the ability to manage stakeholder expectations.

• Confidence to manage conflicting deadlines and priorities.

Security Clearance statement

Due to the nature of the work that we do at Thales, many of our roles are subject to security restrictions. This role requires Security Clearance (SC). It would be advantageous if currently held, however, if not currently held, it is a requirement that the successful applicant undergo, achieve, and maintain SC Clearance prior to commencing employment. Please visit the UKSV website for further guidance.

To be eligible for full SC, you generally need to have resided in the UK for the last 5 years. In some circumstances, a minimum of 3 years’ residence in the UK over the last 5 years may be accepted, with additional overseas checks.

For further details of the evidence required to apply for security clearance please follow this link - https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels.

#LI-DNI

In line with Thales' Baseline Security requirements, candidates will be asked to provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency.

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.

Thales UK is committed to providing an inclusive and barrier‑free recruitment process. We will provide reasonable adjustments and support to ensure neuro‑diverse applicants or those with a disability or long‑term condition can be their best during the recruitment process. To request an adjustment, if you need this job advert in an alternative format or if you have any questions about the recruitment process, please contact Resourcing Ops for mid to senior roles, or the Early Careers Team for graduate and apprentice roles.

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