Bid Officer

NECSWS; Hemel Hempstead; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading software solutions provider is seeking a Bid Officer in Hemel Hempstead to support bid submissions and manage strategic frameworks. The role involves administration of emails, preparation of tender documentation, and ensuring all submissions meet requirements and deadlines. Strong organizational skills and proficiency in Microsoft Office are essential. This position offers an opportunity for career development within a dynamic and collaborative team environment, along with a competitive benefits package.

Benefits

Private Medical Cover

25 days paid holiday

4 x salary life assurance

Group Pension Plan with contributions

Flexible benefits

Free access to LinkedIn Learning

Qualifications

• Strong organisational and administrative abilities.
• Exceptional attention to detail and clear communication skills.
• Proficient in Microsoft Office applications.
• Ability to work under pressure and manage tight deadlines.
• Ability to prioritise tasks to meet tight submission timelines.

Responsibilities

• Administer central mailboxes and process emails.
• Prepare tender and proposal documentation with colleagues.
• Process clarifications and manage document control.
• Format tender documentation for submission.
• Graphic creation and editing as needed.
• Review and maintain external web site information.
• Advise on available frameworks for procurement.
• Support preparation of bid documents.
• Maintain bid trackers, templates, and records.

Skills

Strong organisational abilities

Attention to detail

Clear communication skills

Proficient in Microsoft Office

Ability to manage deadlines

Job description

Come join us and make a difference in the world!

We have a really exciting opportunity here at NEC for an ambitious individual with a hard‑working attitude to be successful in a role that genuinely makes a difference to the lives of the others, whilst forging a great career step for yourself.

You’ll be part of an effective and successful team and we’ll commit to investing in your career and success through our amazing training and development culture, so you can contribute to win new business in the exciting IT sector.

The role is based in Hemel Hempstead, working Monday to Friday and will report to our Bid Support Manager.

Job Description

What Does the Role Look Like

We are seeking a proactive and detail‑oriented Bid Officer to join our dynamic team. You’ll play a critical part in supporting bid submissions and managing strategic frameworks to help drive our growth. This position offers an excellent opportunity to develop your career in a fast‑paced, collaborative environment.

We pride ourselves on being the centre of excellence in bid management and production to support the business to create winning bids. Because we work across the business, we bring our knowledge of other bids and successful contracts to each of the bids on which we work. As part of the team, you’ll manage the interaction between NEC, our customers and the public sector organisations.

Key Responsibilities

• Administration of the central mailboxes, which involves processing and actioning internal and external emails in line with company processes and procedures.
• Working with bid managers and colleagues to prepare tender and proposal documentation, including template set up and completing standard company bid information.
• Processing clarifications received from customers, ensuring they’re distributed and actioned in line with bid process. Uploading documents and correspondence to internal and external portals, ensuring robust document control.
• Formatting tender documentation for final submission to the customer and uploading tender submissions to procurement portals in line with ITT requirements.
• Graphic creation and editing.
• Reviewing and processing tender notices, including completion of portal registrations and maintaining and updating NEC corporate information on external web sites.
• Provide advice and guidance to colleagues and external customers on which frameworks NEC has been awarded a place and what can be procured through each.
• Undertake other administrative tasks for the other functions within the team as required.
• Support the preparation and formatting of bid documents.
• Maintain and update bid trackers, templates, and records.
• Ensure all submissions meet client requirements and deadlines.

Qualifications

• Strong organisational and administrative abilities.
• Exceptional attention to detail and clear communication skills.
• Proficient in Microsoft Office applications.
• Ability to work under pressure and manage tight deadlines.
• Ability or potential to learn to format documents using templates and styles, following corporate branding guidelines and customer tender requirements.
• Ability to prioritise tasks to meet tight submission timelines.

Additional Information

We pride ourselves in offering an excellent benefits package, including an above average pension scheme. When you join the team at NEC Software Solutions, you are provided with the following:

• Private Medical Cover funded by NEC for Employees (with the option to add family members at an additional cost)
• 25 days paid holiday with the option to buy/sell (FTE)
• 4 x basic salary life assurance cover funded by NEC (with the option to increase cover at an additional cost)
• A Group Pension Plan with fantastic employer contributions up to a maximum of 8.5%
• A selection of flexible benefits to suit your individual needs
• All colleagues get free access to LinkedIn Learning. Over 15000 courses covering a huge breadth of subjects. Learn about what you like, when you like, how you like.

OTHER INFORMATION

• Candidates must be able to demonstrate a pre‑existing right to work and travel within the UK. Documentary evidence will be required.
• All offers are subject to satisfactory vetting, references and occupational health checks.
• Depending on the nature of the role a DisclosureBarring Service (DBS) check may also be required.

NEC Software Solutions is an equal opportunities employer, welcoming applications from all communities.If you require any reasonable adjustments or have specific accessibility needs during the recruitment or interview process, please feel free to share these with us. We are committed to ensuring an inclusive and accommodating experience for all candidates.

Who We Are:

We’re NEC Software Solutions (part of global tech giant NEC Corporation). While you read this ad, our software is helping to dispatch ambulances, support families, keep trains on the move, locate missing people and even test the hearing of newborn babies.

Working with us, you’ll be helping our 3,000+ employees push the boundaries of what’s possible and support amazing public services.

We work with governments, hospitals, police forces, housing providers, local authorities and more. We help them pay financial support faster, speed up treatments for patients and respond to emergencies in the right way. The more we do, the more our customers can do for others. And together, we make a world of difference.

We’d love your help. And we’ll support you all the way.