Band 5 – Executive/Personal Assistant – London

Pulsejobs.com; Greater London; On-site; GBP 60,000 - 80,000; Part time

Job summary

Pulsejobs.com is seeking an Executive/Personal Assistant to support senior management in a fast-paced environment. The ideal candidate will be proactive, organized, and capable of managing multiple priorities effectively. Responsibilities include diary management, meeting coordination, and administrative support, ensuring smooth running of day-to-day operations.

Qualifications

• Strong minute-taking and diary management skills.
• Ability to support multiple senior stakeholders simultaneously.
• Professional, discreet, and adaptable in a dynamic environment.

Responsibilities

• Managing complex diaries and scheduling meetings.
• Preparing agendas and taking accurate minutes.
• Liaising with internal and external stakeholders.

Skills

Diary Management

Minute-Taking

Organizational Skills

Communication Skills

Problem Solving

Education

Proven experience in an Executive or Personal Assistant role

Tools

Microsoft Office Suite

Job description

Job Title: Executive/Personal Assistant
Banding: Band 5
Location: London, Greater London
Start date: ASAP
Duration: 3 months
Rate: £19.50 per hour
Working hours: Monday to Friday, 08:30am – 16:30pm

An excellent opportunity has arisen for a highly organised and proactive Executive/Personal Assistant to support two senior members of the Senior Management Team (SMT) within a fast-paced and professional environment in London. This role is ideal for a confident and experienced assistant who thrives on managing multiple priorities and providing high-level administrative support. The successful candidate will play a key role in ensuring the smooth running of day-to-day operations and supporting strategic objectives.

What will your responsibilities be:

The Executive/Personal Assistant will be responsible for managing complex diaries, scheduling meetings, and coordinating travel and logistics. The role includes preparing agendas, taking accurate minutes, and following up on action points. The post holder will handle confidential information with discretion, liaise with internal and external stakeholders, and support the SMT in a wide range of administrative tasks. A proactive approach to problem-solving and the ability to anticipate the needs of the team are essential.

Qualifications and Experiences:

• Proven experience in an Executive or Personal Assistant role
• Strong minute-taking and diary management skills
• Ability to support multiple senior stakeholders simultaneously
• Excellent organisational and time management abilities
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Professional, discreet, and adaptable in a dynamic environment

How to apply?

If you feel your expertise is suited to this role, please apply today and our specialist team will be in touch to discuss it with you in more detail.

Why work with Pulse?

From the moment you register with us, our focus is entirely on you. During our first conversation, you’ll quickly see that we understand your specialty inside and out.

Our expert recruitment consultants are dedicated to finding you the best opportunities and supporting you every step of the way to secure the perfect placement. With our preferred or sole supplier status with many clients, you’ll have access to exclusive opportunities that you won’t find anywhere else.

We always prioritise your best interests, engaging in meaningful conversations and truly listening to you. You are an individual, a professional—not just a resource.

Reasonable Adjustments:

If you consider yourself to have a disability or require any reasonable adjustment during the recruitment process or within the workplace, please highlight this at the earliest opportunity by contacting our team. With this information, we will provide appropriate support to you throughout the process and into your work placement.

We are unable to support or accept applications from candidates who are residents within the Red or Amber list of the Code of practice for the international recruitment of health and social care personnel in England, based on the World Health Organisation (WHO) Workforce Support and Safeguard List.