Award-Winning Creative Agency - EA & Office/Ops Manager

Pulse Ltd; City Of London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading creative advertising agency in London is seeking a talented EA/Office/Ops Manager. The ideal candidate will manage diary and travel arrangements for executives, lead support teams, and coordinate company events. This multifaceted role requires outstanding organisation skills and effective communication at all levels. This position offers a dynamic work environment with four days in-office and one day remote.

Qualifications

• Must be a self-starter with outstanding organisation skills.
• Ability to communicate effectively with people at all levels.

Responsibilities

• Extensive diary management for CEO and MD exercising confidentiality.
• Assist with travel bookings and expenses for board.
• Lead and motivate the support team including reception and IT.
• Manage facilities maintenance for health and safety compliance.

Skills

Outstanding organisation skills

Communication skills

Leadership

Diary management

Event coordination

Job description

Overview

We are looking for a talented and versatile EA/Office/Ops Manager to join this extremely successful and well-renowned Creative Advertising Agency. Working in an iconic London location and in-office four days a week and one day from home, this role will suit someone who is comfortable wearing many hats and manage many different project simultaneously. This is an extremely exciting position which will see you working with many different parts of the business and become a pivotal cog, and duties will include, but are not limited to:

Responsibilities

• Extensive diary management for CEO and MD exercising confidentiality
• Expenses for board
• Travel Bookings
• Assist Finance Director with training organisation
• Building PowerPoint presentations for CEO & MD, use of instincts and experience to help with proactive proposals
• Confidential HR Support
• Lead, manage and motivate the Support team – reception, office and IT
• Organise and co-ordinate an efficient and streamlined back-office support
• Assist Finance Director and CEO with negotiations and delivery of either office stay or relocation
• Manage all facilities maintenance to be health and safety compliant including fire alarm testing, a healthy office environment free of trips and hazards, working equipment, clean and tidy building
• Build strong relationships with all facility suppliers
• Maintain and negotiate maintenance contracts
• Deliver IT solutions to be digital first
• Leading Office Culture
• Manage equipment to deliver efficient meeting rooms for the benefit of client and agency staff supported by IT
• Event co-ordination for agency parties and support with events (if required)

Requirements

To be considered for this challenging and diverse role, this role will be perfect for someone who is a self-starter with outstanding organisation skills who can communicate with people at all level. To be considered, get your CV across immediately so as not miss out!

How to apply

We exclusively represent many of London’s leading creative and media companies. If you would like to register as a candidate, please call us or email CV [e-mail]

"Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at pulse did everything in their power to help my (somewhat ‘overambitious’) dream become a reality. Thanks to their dedication to my cause and their unwavering support, I have landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them and would like to take this opportunity to thank all of the team for all their help in getting me here.."
Bonnie O'Hara