Assistant, Pharmacy Logistics

Cwm Taf Morgannwg University Health Board; Bridgend; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading health organization in Wales is seeking a Logistics Senior Assistant to join the pharmacy team at Princess of Wales Hospital. The role focuses on supporting logistics and procurement processes, ensuring timely and accurate supply of medicines, and involves responsibilities such as ordering, stock control, and training new staff. Applicants need NVQ Level 2 in relevant fields and GCSE English and Maths. This role offers full-time hours with a supportive work environment.

Benefits

Living Wage Employer

Supportive work environment

Qualifications

• Applicants must have or be willing to work towards NVQ Level 2 in Pharmacy Service Skills / Pharmaceutical Sciences.
• Excellent communication and organisational skills needed.
• Experience in a procurement/supply chain management environment is essential.

Responsibilities

• Support Logistics Manager and Senior Technician in ordering and stock distribution.
• Accurately receive pharmaceuticals and manage inventory records.
• Communicate with suppliers to ensure timely supplies of medicines.

Skills

Excellent communication skills

Organisational skills

Experience in procurement

Logistics development

Education

NVQ Level 2 in Pharmacy Service Skills or Pharmaceutical Sciences

GCSE English and Mathematics (level C or above)

Job description

About the role

An exciting opportunity has become available to join the pharmacy team at the Princess of Wales Hospital as a Logistics Senior Assistant. Our Assistants are valued members of the Pharmacy team and this role is an opportunity to develop further in the areas of logistics and procurement. The post holder will work closely with our team of Pharmacy Assistants to provide an efficient Pharmacy Logistics service supporting the Senior Technician and Logistics Manager in all aspects of ordering, receipting, stock control and distribution of medicines.

Responsibilities

• The successful post holder will provide support to the Logistics Manager and Senior Technician and, under their supervision, will be involved in a broad range of activities including all aspects of ordering, receipting, stock control and distribution of medicines. This includes manual handling and the movement of pharmacy goods within the department.
• Accurately receive pharmaceuticals, check and match delivery paperwork, input receipt data onto Wellsky and pass all paperwork to the Pharmacy Finance Office to enable prompt invoice processing.
• Create, review and process orders to nominated suppliers, adhering to UHB standing financial instructions and Pharmacy Standard Operating Procedures.
• Communicate with suppliers to ensure adequate, timely and accurate supplies of medicines and refer potential and ongoing supply issues to the appropriate staff to maintain continuity of supplies.
• Oversee the receipt and storage of medicines into the robot, prioritise loading and identify and resolve loading issues, reporting to the Logistics Management Team where appropriate.
• Investigate, follow‑up and record any discrepancies with stock received, ensuring that incorrect, inappropriate or damaged deliveries are returned to suppliers so that financial credits can be claimed and processed.
• Check expiry and short‑dated stock records in the robot and in the expiry file for items due to expire, remove these items from stock, issue to waste and request re‑order if required.
• Participate in the induction and training of pharmacy assistants, pre‑registration pharmacy technicians and new staff by explaining and demonstrating duties.
• Serve as a first‑line trouble‑shooter for the automated pharmacy dispensing system, undertake routine robot stock maintenance and provide training for all levels of robot users, including basic users and troubleshooters.
• Undertake rolling cycle counts of ward automated cabinets to maintain accurate stock levels and records, adjust stock and report potential discrepancy problems, and provide training in all aspects of robot/ward cabinet use, from induction ofli>
• Identify and resolve faults/problems with the pharmacy robot, evaluating potential causes and solutions and taking appropriate action.

Qualifications

• Applicants must have or be willing to work towards an NVQ Level 2 in Pharmacy Service Skills / Pharmaceutical Sciences.
• English and Mathematics GCSE to a level C or above is essential.
• Excellent communication and organisational skills and experience in a procurement / supply chain management environment.
• Willingness to develop further in the areas of logistics and procurement.

Employment Details

• Full‑time hours: 37.5 hours (Monday to Friday 08:30–17:00). Part‑time hours: 30 hours (to be agreed with the post holder).
• Applicants who are not UK or Republic of Ireland nationals will require sponsorship to obtain either a Health and Care Visa or a Skilled Worker Visa unless they already hold permission to work via another route.
• All positions are subject to relevant checks, including a Disclosure and Barring Service check and, where required, Professional Registration verification.
• We reserve the right to close a vacancy early or withdraw an advertisement to accommodate the redeployment of internal staff into suitable roles.
• We are proud to be a Living Wage Employer.

Equal Opportunities and Diversity

• We are committed to fostering a diverse and inclusive workforce and welcome applications from individuals within protected groups as outlined in the Equality Act 2010, including but not limited to age, sex, sexual orientation, gender identity/reassignment, race/nationality, religion/belief, disability, pregnancy and maternity, marriage and civil partnership.
• We also warmly welcome applications from members of the Armed Forces community.
• Welsh skills are desirable: Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above are an advantage when short‑listing and selecting candidates. Fluency is not required.

Working at CTM

Located in the heart of South Wales, we are central to Cardiff, Newport, and Swansea. As an NHS organisation, we are dedicated to providing compassionate patient care and building healthier communities together. We are a supportive, inclusive team from diverse nations, cultures and backgrounds. Every role counts, every person matters, and together, we are creating a space where everyone can thrive.

Contact and Application

Applications are welcome in either Welsh or English, with no preference given to the language used. Please ensure you check your email regularly, as all recruitment correspondence will be sent to the email address provided on your application form. For more information, discover more about working with us here: Cwm Taf Morgannwg University Health Board – Join CTM, Home – Cwm Taf Morgannwg University Health Board, Working for our organisation. Cwm Taf Morgannwg University Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in Bridgend, Merthyr Tydfil and Rhondda Cynon Taf.