Assistant Office Co Ordinator

Keenan Recruitment; Northern Ireland; On-site; GBP 25,000 - 28,000; Full time

Job summary

A recruitment agency seeks an Assistant Office Coordinator in Antrim, responsible for administrative, logistical, and operational tasks supporting various departments. The ideal candidate will have exceptional organisational skills and a professional attitude. This role offers foundational experience and the potential for career progression in an office or management position.

Benefits

Free Parking on site

Kitchen canteen with coffee & treats

No weekend work

Early Friday finish

Qualifications

• Exceptional organisational skills with keen attention to detail.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to manage time effectively and handle multiple priorities.
• Proactive, professional attitude.

Responsibilities

• Create and maintain databases and records.
• Manage schedules and arrange logistics.
• Handle calls and respond to enquiries.
• Monitor project requests to ensure deadlines are met.
• Liaise with team members, clients, and suppliers.

Skills

Organisational skills

Verbal communication

Written communication

Microsoft Office proficiency

Problem-solving

Time management

Job description

Overview

Keenan Recruitment has been retained to recruit for a full-time, permanent, Assistant Office Co Ordinator in Antrim.

• Hours of work: Monday to Thursday 09:00am – 17:00pm, Friday 09:00am – 15:00pm.
• Salary: £25,000 - £28,000 depending on experience.

About our client: This firm was established in 2012 and since then, they have been delivering the needs for Contractors and Surveyors in N. Ireland, Ireland, and UK. The Company covers a vast range of products suited to the construction and infrastructure industries. Mainly known for Survey Equipment supplies, over the years they have grown to acquire additional partners which help the company provide end to end solutions on and off machine for architectural, engineering and the entire construction community.

Purpose of the role: As our client continues to grow and develop, we are searching for an Assistant Office Co Ordinator. It will be your remit to support multiple departments by handling administrative, logistical and operational tasks for the team.

Responsibilities

• Create and maintain databases, records, documents on innovates CRM
• Manage schedules, arrange logistics and organise meetings with the hire & sales departments when required
• Cover hire enquiries on Thursdays & Fridays for the hire dept.
• Cover sales enquiries in the afternoons Monday – Thursday for the sales dept.
• Handle calls, emails, quotations, in a time manner
• Monitor project requests and ensure deadlines are met
• Liaise and communicate with team members, clients and suppliers
• Order supplies, equipment and other necessary materials
• Generate reports for weekly meetings

Essential Criteria

• Exceptional organisational skills with a keen attention to detail
• Strong verbal and written communication skills
• Proficient with standard office software such as Microsoft Office [Word, Excel, Outlook]
• The ability to manage time effectively and handle multiple priorities
• Problem solving skills and the ability to find solutions
• A proactive, professional and positive attitude
• The ability to work independently and collaboratively as part of a team
• An interest in developing knowledge within the Construction industry

Benefits

• As an assistant Co Ordinator your position is often an entry point into office work/management. This role will allow you to gain foundational experience and with time and performance and training, you could progress to a Coordinator, or a more senior level position
• Free Parking on site
• Kitchen canteen with coffee & treats provided
• No weekend work
• Early Friday finish

Contact Aideen Duggan for a confidential chat about this fantastic opportunity.

Keenan Recruitment is an equal opportunity employer, acting as an Employment Business on behalf of our Clients for temporary work and an Employment Agency for providing permanent employment with our Clients.

Keenan Recruitment is proudly a Corporate Member of REC - 10638 (Recruitment and Employment Confederation) adhering to all current employment legislation.