Assistant Company Secretary

Universal Music Group; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading global music company in London seeks a Governance Support professional to assist with compliance and corporate governance. Responsibilities include maintaining statutory records, ensuring compliance with UK laws, and drafting legal documents. Ideal candidates have a professional governance qualification, 2-3 years of relevant experience, and strong organisational skills. This role offers opportunities for career growth in a dynamic environment.

Qualifications

• 2 -3 years' experience in a Corporate Secretariat function.
• Proficient in governance tools and standard business applications.
• Ability to maintain confidentiality.

Responsibilities

• Maintain statutory registers and corporate records.
• Ensure compliance with the Companies Act 2006.
• Assist in drafting and reviewing legal documents.

Skills

Strong knowledge of UK law

Communication skills

Attention to detail

Organisational skills

Education

Chartered Governance Institute professional qualification

Tools

Diligent Entities

Microsoft Office

Job description

Music is Universal
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [e-mail].

Scope of role

To assist and deputise for the Group Company Secretary in ensuring statutory compliance, best corporate governance and, smooth running of Board activities for all UMG UK entities as well as in supporting ad hoc compliance projects.

Main Duties

• Maintaining statutory registers and corporate records for UK entities and their international subsidiaries.
• Ensure timely and accurate filing of statutory returns, changes in directors and other statutory documents with Companies House and other regulatory bodies.
• Monitoring changes in relevant legislation and regulatory changes.
• Ensure compliance with the Companies Act 2006, UK Corporate Governance Code, and other relevant regulations (e.g. UK Companies Act 2006, RPPP Regulations 2017).
• Assist in the production of confirmation Statements and Accounts.
• Assist in drafting and review of legal documents, board resolutions for board approval.
• Assist with new incorporations, acquisitions, corporate restructuring and entity rationalisation projects.
• Coordinating with other departments on company secretarial matters.
• Managing the company’s compliance calendar.
• Maintaining and keeping legal database (Diligent Entities) up to date.
• Deputising for the Group Company Secretary as and when required.
• Events Health & Safety and insurance approvals.

Administrative And Other Support Functions

• Maintaining and organising company records electronically.
• General administrative support to the Group Company Secretary.
• Interaction with internal and external parties such as auditors, lawyers and other advisors.
• Managing communications between the company secretariat and other internal stakeholders.
• Providing statutory/corporate information to internal/external contacts.
• Liaising with insurance brokers and handling of insurance matters – assisting internal stakeholders.
• Liaising with company Notary at the request of our international subsidiaries.
• Liaising with the Tax, Finance team, auditors in respect of the preparation of yearly financial audit.
• Disseminate communications for the Group Company Secretary as quickly as possible
• Liaising internally and externally with people at all levels including Group Executive Management
• Working closely with the Health & Safety Manager
• To carry out any other duties as directed by the Group Company Secretary.

Qualifications/ Experience Level

• Chartered Governance Institute professional (CGI/ICSA) qualified or part-qualified or equivalent professional governance qualification.
• 2 -3 years’ experience in a Corporate Secretariat function.
• Strong knowledge of UK law, the Companies Act 2006 and relevant governance frameworks.
• Proficient in Diligent Entities (or similar governance tools) and standard business tools (Microsoft Office) PowerPoint (very important), Adobe Acrobat).
• Strong attention to detail, communication and organisational skills.
• Ability to maintain confidentiality with a high degree of discretion.
• Strong ownership and urgency in handling tasks.
• Flexibility i.e. ability to deal with changing priorities.
• Very professional, mature in approach and level-headed.
• Ability to work well and keep calm under pressure.
• Effective communicator with excellent interpersonal skills.
• Ability to use initiative and act on information appropriately.

Just So You Know…

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder\'s specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.

Job Category

Business & Legal Affairs