Assistant Company Secretary

AIG; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global market leader seeks an Assistant Company Secretary in Greater London. The role involves supporting the Governance team and managing board operations, including scheduling meetings, maintaining records, and ensuring compliance. Candidates should have Company Secretarial experience, strong organizational skills, and the ability to management deadlines. This position offers an enriching opportunity for career development in a dynamic environment focused on compliance and corporate governance.

Benefits

Comprehensive benefits package

Professional development programs

Qualifications

• Previous Company Secretarial experience, including minute taking.
• Highly organized, with the ability to prioritize and manage competing deadlines.
• Strong attention to detail and a proactive mindset.

Responsibilities

• Support the management of Board and Committee meetings timetabling and agenda planning.
• Manage Companies House and other regulatory filings.
• Maintain key Board registers and records.

Skills

Company Secretarial experience

Minute taking

Organizational skills

Attention to detail

Strong communication skills

Education

Part CGI qualified or studying towards

Tools

Blueprint

Diligent Entities

Diligent BoardBooks

Job description

Join us as an Assistant Company Secretary to take your career to the next level with a global market leader.

Make your mark in Global Legal, Compliance and Regulatory (GLCR)

Our Global Legal, Compliance and Regulatory (GLCR) team provides first class advice to colleagues and functions across the organization – ensuring AIG navigates an ever-changing landscape that spans state, federal, and international lines. The team has a multi-dimensional impact, from helping avoid legal exposure to collaborating with other functions to develop cutting‑edge new products.

How you will create an impact

This is a varied and dynamic role where you will be supporting the Governance/Company Secretariat and Corporate Legal team with a range of company secretarial and administrative duties. You will support the management of multiple boards in the UK and Europe and you will gain exposure to statutory compliance, board support, and entity management.

This role involves dealing with people at all levels within the business, including senior management and the Board, which is comprised of executive and independent non‑executive directors.

Some of the key responsibilities include:

• Scheduling Board and committee meetings
• Undertaking all admin tasks related to Board meeting preparation, including but not limited to:
• Creating first draft of agendas
• Sending out reminders for paper submission deadlines
• Chasing late papers
• Arranging printing, binding and delivery of meeting packs for Board Chair
• Creating annotated agenda for Chairs
• Sending meeting invites to presenters for their items
• Arranging catering for Board and committee meetings and Board dinner
• Ad‑hoc Board support tasks as may be required
• Scheduling meetings between INEDs and senior executives
• Supporting the management of Board and Committee meetings timetabling and agenda planning
• Minutes taking
• Collating and issuing meeting packs using Diligent BoardBooks
• Maintaining key Board registers and records such as Register of Conflicts and Related Parties, and Directors’ training records
• Managing Companies House and other regulatory filings
• Maintenance of statutory registers, including filing of executed Board minutes, resolutions, bank mandates etc
• Managing document and minutes execution process, including processing of legal documents to be notarised and apostilled
• Managing the department’s template library
• Support requests for meeting papers and minutes for internal audits and year‑end external audits
• Support requests for corporate information and documents internally (e.g., for licensing, tenders, POAs) and externally (e.g., for compliance, KYC/AML/DD).
• Updating the group structure chart
• Other ad‑hoc company secretarial and admin tasks as may be required, as well as supporting ad‑hoc projects

What you’ll need to succeed

• Previous Company Secretarial experience, including minute taking
• Part CGI qualified (or studying towards) is an advantage, but not essential
• Highly organised, with the ability to prioritise and manage competing deadlines
• Strong attention to detail and a proactive mindset
• Experience using entity management systems such as Blueprint or Diligent Entities and Board portals such as Diligent BoardBooks (or equivalent company secretariat tools)
• Strong communications skills, both written and verbal, with the ability to develop strong relationships

#LI-AIG

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far‑reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever‑better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to [e-mail].

Functional Area: AS - Administrative Support AIG Europe S.A. (U.K. Service Branch) & American International Group UK Ltd