Assistant Commercial Manager

VINCI Facilities; Folkestone; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading facilities management company is seeking an Assistant Commercial Manager to oversee financial and commercial control of a Ministry of Defence contract. The role involves managing subcontractors, financial reporting, and using specialized systems for job tracking. Candidates should have experience in Quantity Surveying or Commercial Management, with a strong emphasis on attention to detail and analytical skills. Security Clearance is required for this position.

Qualifications

• Experience in a Quantity Surveying or Commercial Management role.
• Knowledge of subcontractor management and commercial processes.
• High attention to detail and strong analytical capabilities.

Responsibilities

• Manage subcontract agreements and payments efficiently.
• Ensure financial reporting and contract performance monitoring.
• Utilize systems for job tracking and asset management.

Skills

Quantity Surveying

Commercial Management

Subcontractor Management

Microsoft Excel

Communication

Education

Relevant qualifications in Quantity Surveying or Commercial Management (e.g., BSc, HND)

Tools

Maximo

COINS

Job description

Overview

We are seeking a proactive and commercially astute Assistant Commercial Manager to join our team, supporting the delivery of a high-profile Ministry of Defence (MoD) facilities management contract. This role is critical in ensuring robust financial and commercial control across the contract, with a strong emphasis on supply chain management, cost assurance, and performance reporting.

Key Responsibilities

• Supply Chain & Subcontractor Management
  • Draft, issue, and manage subcontracts in accordance with company policies and MoD contractual requirements.
  • Lead regular commercial and performance review meetings with subcontractors.
  • Assess and approve subcontractor applications for payment, ensuring accuracy and compliance.
  • Ensure timely and accurate payments to subcontractors in line with contractual terms.
• Commercial & Financial Control
  • Manage Work in Progress (WIP) and provide accurate, timely financial reporting.
  • Collaborate with operational teams to ensure prompt job closure and accurate client billing.
  • Monitor contract P&L performance, identifying risks and opportunities for improvement.
  • Review and analyse monthly Cost Value Reconciliation (CVR) reports, advising on corrective actions where necessary.
  • Manage Contract Variations and Change associated with assigned area.
• Systems & Reporting
  • Utilise Maximo for job tracking and asset management.
  • Use COINS for subcontract management, financial tracking, and reporting.
  • Maintain accurate records in line with audit, compliance, and contractual standards.
  • Prepare and present commercial reports to internal stakeholders and the client as required.

Candidate Requirements

• Essential
  • Demonstrable experience in a Quantity Surveying or Commercial Management role, ideally within the Facilities Management or Defence sector.
  • Strong knowledge of subcontractor management and commercial processes.
  • Proficient in Microsoft Excel, including pivot tables, formulas, and data analysis.
  • Excellent communication and stakeholder engagement skills.
  • Ability to work collaboratively with operational teams and external partners.
  • High attention to detail and strong analytical capabilities.
• Desirable
  • Experience using Maximo and COINS systems.
  • Supervisory or team leadership experience.
  • Relevant qualifications in Quantity Surveying or Commercial Management (e.g., BSc, HND, or equivalent).

Security Clearance

Due to the nature of the contract, Security Clearance (SC) or the ability to obtain it is a requirement for this role.