Assistant Building Manager

Foundation Recruitment; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading property management firm in Greater London is seeking an Assistant Building Manager to support operational management and ensure compliance with health and safety standards. The role involves maintaining records, assisting in budget management, and providing administrative support to property managers. Ideal candidates will have strong organisational skills and be proactive team players in a dynamic environment. Interested candidates are encouraged to apply by sending their CV.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Knowledge of health & safety requirements and procedures.
• Understanding of budget management and financial tracking.

Responsibilities

• Support Property & Technical Services Managers with operational management.
• Maintain accurate records and help ensure compliance with regulations.
• Assist in gathering quotes and managing building service charge budget.
• Ensure health & safety standards and emergency procedures are enforced.
• Conduct regular inspections of works and service contracts.

Skills

Administrative and organisational skills

Knowledge of health & safety requirements

Understanding of budget management

Experience with specification and contract management

Familiarity with helpdesk/CAFM systems

Confident IT skills

Job description

ASSISTANT BUILDING MANAGER

The Role

As Assistant Building Manager, you will support the Property & Technical Services Managers across all aspects of operational management. Acting as deputy in the Property Manager’s absence, you’ll provide comprehensive administrative, clerical, and organisational support to ensure the smooth running of the estate. You’ll play a key role in maintaining the safety, compliance, and wellbeing of all building users.

What You’ll Do…

• Support the Property & Technical Services Managers in nurturing strong client and occupier relationships, ensuring clear communication on building matters.
• Maintain accurate records and help ensure compliance with all internal property management operational processes and procedures.
• Assist in gathering quotes, data, and supporting information to help create and manage the building service charge budget.
• Help ensure health & safety standards, emergency procedures, and safe working practices are enforced and compliant with current legislation. Act as first point of control in emergency situations when the Property Manager is absent.
• Conduct, with the management team, regular inspections of works, service contracts, and all areas of the building.
• Lead on administrative and routine correspondence duties to support efficient office operations.
• Assist with preparing service specifications, contracts, and related documentation in line with internal guidelines.
• Support processing and tracking of service invoices and assist with the production of management accounts.
• Manage and review helpdesk and permit requests effectively.
• Undertake additional duties as required.
• Champion the vision and values of the building management team, embedding them within all building services and daily operations.

About You…

• Strong administrative and organisational skills, with excellent attention to detail.
• Knowledge of health & safety requirements and procedures.
• Understanding of budget management and financial tracking.
• Experience with specification and contract management.
• Familiarity with helpdesk/CAFM systems.
• Confident IT skills and experience using standard office software.
• A proactive team player with a customer-focused approach.

If you’re ready to develop your career in a fast-paced, supportive environment within one of London’s most exciting mixed-use schemes, we’d love to hear from you.

📩Please apply or send your CV to: [e-mail]