Assistant Bid Coordinator

Gleeds; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading construction consultancy in Bristol is seeking an assistant bid coordinator to support their team with bidding and administrative tasks. The role includes managing office matters, providing PA support for directors, and undertaking general office management. Ideal candidates should have proven experience in administrative roles, strong IT skills, and be proactive. Flexible working hours are offered to cater to individual needs, ensuring a good work-life balance.

Benefits

Opportunities to develop and grow your career

Contributory pension scheme

Employee Assistance Programme

Global travel scholarship

Flexible working arrangements

Qualifications

• Proven experience in similar secretarial/administrative roles.
• Excellent secretarial ability and professional approach.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide bid support for key tenders and frameworks.
• Manage office matters and PA support for directors.
• Undertake general office management and administration duties.

Skills

excellent communication and IT skills

eye for detail

organised and proactive

ability to manage time

verbal and written communication skills

Education

business administration or marketing related qualification

GCSE in English

Tools

Microsoft Office Suite

Adobe Design Package

Job description

About The Role

About this opportunity

Gleeds is an award winning, global construction consultancy with over a century of success in the Built Environment. Our impartial advice helps clients maximise return on investment, from site acquisition to project completion. With over 135 years of construction intelligence we offer unparalleled insight across all sectors, helping clients deliver real value from their assets.

We are looking for an assistant bid coordinator to support our Bristol team with a range of bidding and administrative support services.

Your role will involve providing bid support for key tenders for projects & frameworks for the Bristol business, providing administrative support to the wider office team, and managing day to day office matters, as well as providing PA support for directors within the office.

The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally. Whilst we consider this role to be full time, we are willing to be flexible on both the start / finish times and the total number of hours worked in the week.

Responsibilities

• Undertaking general office management, secretarial and administration duties comprising accepting and routing telephone calls, diary management, managing meeting bookings and catering, office accounts and office housekeeping
• Taking messages
• Typing / word processing, this will include typing of dictation
• Attending meetings and taking minutes
• Filing
• Organising meetings
• Using a variety of software packages
• Assistance in preparation of bid documents and fee proposals
• Booking transport and accommodation
• Managing databases
• Implementing and maintaining procedures / administrative systems
• Liaising with staff, suppliers and clients
• Preparing letters, presentations and reports

As a Gleeds team member, you will have access to :

• Opportunities to develop and grow your career
• A contributory pension scheme
• Employee Assistance Programme
• Our global travel scholarship programme
• Flexible working arrangements

About You

Who we’re looking for;

• Candidates should have proven experience in similar secretarial / administrative roles, where you will have been responsible for supporting a team of several people.
• You should have an eye for detail, be able to manage your own time and be able to work to deadlines.
• We are looking for an organised, helpful team player who is proactive along with a "can do" attitude and able to work in a fast-paced environment.
• Overall, this role requires a combination of excellent secretarial ability, good verbal and written communication skills, and a professional approach to all aspects of your work.
• Previous experience of working within a professional service and / or the building or property industry is preferred.
• You will have intermediate to advanced knowledge of working with Microsoft Office Suite, with exceptional Word, PowerPoint and Excel skills.
• Experience of working with the Adobe Design Package would be an advantage.
• Ideally you will have a business administration or marketing related qualification, and GCSE in English.

About Us

Be part of the extraordinary

Every day at Gleeds, we influence the way people around the world live, work and travel. Delivering on the world’s most iconic projects for globally renowned clients, our teams solve complex problems that shape the future of the built environment.

One of the qualities we value in people, is the ability to think creatively about the solutions we offer to clients. With 71 offices spanning the Americas, Europe, MENA and Asia Pacific our ability to innovate and improve is a product of the varied backgrounds and experience of our people. We welcome new perspectives and ideas.

Above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, our aspiration is to leave a positive legacy for people and local communities, whilst living and breathing our three core values :

• We’re committed to our clients and our people
• We’re creative and realistic
• We combine professionalism with personality.

We are an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender.

We recognise the importance of work / life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.