Assistant Analyst, Payroll

European Bank for Reconstruction and Development; City of Westminster; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading international financial institution is seeking an Assistant Analyst, Payroll to manage payroll processes and benefits claims. You will ensure accuracy in payroll data, collaborate with stakeholders, and assist in policy implementation. Ideal candidates have strong international payroll experience, exceptional attention to detail, and excellent communication skills. This role is key for maintaining a high standard in payroll operations within a diverse working environment.

Benefits

Diverse and inclusive work environment

Flexible working arrangements

Qualifications

• Proven professional international payroll experience, preferably in financial services.
• Experience of working in a multi-national environment with a dispersed workforce.
• Deadline-driven with excellent attention to detail.

Responsibilities

• Validate and administer all Benefit Claims, offering advice on policies.
• Accountable for data entered into the payroll system for lifecycle changes.
• Ensure accuracy of monthly payroll and payments.

Skills

International payroll experience

Strong system skills (e.g., SAP, Swift)

Planning and organizing

Attention to detail

Client orientation skills

Excellent communication skills

Judgment and discretion

Fluency in English

Job description

Overview

The Assistant Analyst, Payroll is accountable for the consistent execution of the Bank's complex HR pay and benefits policies and procedures. The Assistant Analyst, Payroll will tackle the majority of day-to-day operational issues in collaboration with the Analyst, Associate, Payroll and Principal, Payroll. The role is output driven and must work within strict deadlines to ensure that these are met. The role is primarily focused on the delivery of all payroll and benefit related aspects of an employee's contract of employment. The assistant will enter and validate information in the Bank's payroll system related to the employees' contractual terms and conditions and all relevant benefits.

Responsibilities

• Validate and administer all Benefit Claims, providing advice and clarification on associated policies. Investigate anomalies, offering solutions and making judgements where necessary.
• Accountable for the data entered into SAP for all Joiners, Movers and Leavers (JML) activity and other lifecycle changes, ensuring all benefits entered are in accordance with EBRD policies. Monitor data quality and ensure that monthly payroll is accurate, and all employees are paid correctly.
• Ensure that recent changes to payroll processes are fully understood and actioned to a high standard as per any new policy guidance.
• Acting as a COE to provide advice and guidance to staff and key stakeholders, such as HROD, on all aspects of leave linked to payroll, including but not limited to maternity leave and working incapacity.
• Validation of Retirement Plan calculations to determine leaving entitlements.
• Production of HQ and RO monthly payrolls following strict audit controls.
• Analysis of errors and omissions and investigation of the same to resolution.
• Preparation of associated payroll recharges and journals; preparation of multi-currency monthly reconciliations of payroll-related accounts, including analysis of all payroll transactions to provide justification to Financial Controllers where necessary.
• Work in an advisory capacity on policy changes, recommending and implementing enhancements to improve and support the process delivery. This includes having input to and maintaining KBAs on the Ask HR Portal.
• Liaison with third-party service providers such as medical insurance and retirement plan administrators, analyzing and producing accurate monthly data in accordance with agreed SLAs.
• Assist with the implementation of improvements identified which support more efficient ways of working (e.g., the use of DocuSign forms to automate processes).
• Identify issues and controls that are failing and assist with implementing changes which eliminate risk.

Qualifications and Skills

• Proven professional international payroll experience, preferably gained in the financial services sector.
• Strong system skills including bespoke payroll applications, preferably SAP and Swift.
• Excellent planning and organising and the ability to prioritise work independently.
• Deadline Driven.
• Experience of data analysis tools and processes.
• Experience of working within a team environment.
• Excellent attention to detail, delivering highly accurate work.
• Strong partnership, influencing, problem solving and client orientation skills to enable positive engagement with stakeholders throughout the Bank.
• Excellent communications skills, responding flexibly and promptly to stakeholders needs using outstanding interpersonal skills.
• Ability to exercise judgement and deal discreetly with sensitive situations and confidential information.
• Fluency in English, both written and oral.
• Experience of working in a multi-national environment with a dispersed workforce.

Our environment and diversity

Our agile and innovative approach is what makes life at the EBRD a unique experience. You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people\'s lives and help shape the future of the regions we invest in. The EBRD environment provides varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts across the financial, political, public and private sectors across the regions we invest in; a culture that embraces inclusion and celebrates diversity; and an environment that places sustainability, equality and digital transformation at the heart of what we do.

Diversity is one of the Bank\'s core values. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expect our employees to attend the office 50% of their working time. Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).

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