Apprentice Finance and Administration Assistant

Southbay Civil Engineering Ltd; Gateshead; On-site; GBP 15,000 - 20,000; Full time

Job summary

A civil engineering company in Gateshead is seeking an Apprentice Finance Administrative Assistant to support their Purchase Ledger Team. The role involves handling financial and administrative functions, while providing general office assistance. Ideal candidates are enthusiastic and eager to learn, with opportunities for career progression in a supportive environment.

Qualifications

• Enthusiasm and willingness to learn new skills.
• Ability to work within a small, busy team.
• Good communication skills for greeting visitors and answering calls.

Responsibilities

• Assist the Purchase Ledger Department with inputting invoices.
• Help with matching purchase orders and delivery notes.
• Reconcile monthly Supplier Statements.

Skills

Organizational skills

Time management

Attention to detail

Education

Level 3 Business Administration Apprenticeship

Job description

Overview

Southbay Civil Engineering Ltd specialise in civil engineering construction and design and build contracts in a marine environment. This includes river & coastal works, jetty, quayside and sea wall repairs, and flood defences. The company believe that it is the people within the companies that are the most important asset, having the commitment and drive necessary to deliver a successful, quality contract on time, safely and to budget.

The successful applicant would have good long-term prospects with the opportunity to progress into further positions after the apprenticeship. The duties and responsibilities are expected to develop over time as the role progresses.

Role

Southbay Civil Engineering are seeking a highly organised and motivated Apprentice Finance Administrative Assistant to provide essential support to the Purchase Ledger Team and assist with the smooth operation of the finance function at their Team Valley office. The role will involve handling processes in financial and administrative functions and providing general administrative assistance to the team. Working within a small, busy team, the apprentice will be expected to assist with other general office duties as and when required.

For the right candidate, who is enthusiastic and willing to learn new skills, this is a fantastic opportunity to progress and grow within the company.

Main Duties

• Assist the Purchase Ledger Department with the input of invoices.
• Assist with the matching of purchase orders, delivery notes.
• Monthly Supplier Statement reconciliation.
• Assist with the generation of remittance advice via email to suppliers for payments made.
• Assist the Buying Dept with raising purchase orders for suppliers as and when required.
• Assist with keeping spreadsheets up to date for the Buying and Finance Department,
• First call for answering the telephone/door and directing calls/greeting visitors
• Filing invoices/paperwork.
• Assist with arranging meetings for directors.
• Assist with the smooth management of deliveries to the head office for site supplies.
• Monitoring accounts inbox
• Probationary period applies

Qualification & Training

Level 3 Business Administration Apprenticeship, including monthly day release at Access Training, Team Valley.

Mon-Thurs 9am-5pm Fri 9am-4:30pm 30 mins unpaid lunch break.

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